What are the responsibilities and job description for the Volunteer LA is hiring: Media Coordinator in Lake Forest position at Volunteer LA?

Basset Hound Rescue of Southern California (BHRSC)

The mission of Basset Hound Rescue of Southern California (BHRSC) is to offer sanctuary, healing and Forever Families to distressed, abandoned, injured or homeless hounds.

Hours – this position generally requires 2-4 hours a week, but can be more during busy hound times or events.

Media Coordinator

Position Requirements – availability to drive to different vet locations in Orange County for photos and videos of new hounds, understanding of photography and video equipment and online sharing platforms.

Ensures photos and / or videos are taken for all new hounds in a timely manner.
Uploads and organizes photos and videos on BHRSC Media Google Drive, Google Photos, and YouTube accounts.
Arranges photography coverage of events as needed, including hound haul arrivals, Spring Games, and Bids & Bites For Bassets.
Ensures photography quality standards and guidelines are followed.
Edits video footage into compilations as needed.
Light editing of photos and videos as needed.
Provides photos / videos for special projects as needed.

Giving Coordinator

Hours – this position generally requires 4 to 8 hours a week.

Position Requirements – must be very detail oriented, accurate, and become proficient with the donor management software – Donor Snap (DS). Must have excellent interpersonal and written communication skills. Must perform responsibilities with a high level of professionalism, maintain strict confidentiality in regard to donor data, and be attentive to individual donor preferences. The Giving Coordinator must have a detailed understanding of how the donation processing aspect of BHRSC runs and a general understanding of how various coordinators work together to accomplish the organization’s goals.

The Giving Coordinator, in conjunction with the Treasurer, is responsible for the day-to-day donation related operations of BHRSC.

Completes donation related tasks including, but not limited to :

Reviewing all incoming donations including cash, check, PayPal, credit card, and in-kind.

Monitoring donation activity, researching anomalies and seeking clarification to ensure accurate recording and coding in DS.

Entering all donations into DS in a timely manner.

As appropriate, entering new contacts in DS, donor notes / preferences, affiliations, etc.

Arranging for donor thank you calls / cards by BOD for donations of a certain size and note interactions in DS.

Responding to donor inquiries and requests.

Coordinating in-kind donation pick-ups and logistics as needed.

Monitoring the “Pawtomatic” Donor Program and maintaining spreadsheet for tracking.

Printing, personalizing, and mailing “Gotcha Day” cards to adoptive families.

Printing, personalizing, and mailing Tribute / Special Occasion cards.

Assisting with preparation / mailing of holiday cards to top donors.

Updating Amazon Wish List upon request.

Participating in special projects such as updates to website donor page, drafting special letters, etc.

In conjunction with the Treasurer, researching, streamlining, problem solving, and implementing changes to donor related activities.

Check and respond to emails at least once per day.

Other miscellaneous duties as needed.

Social Media Assistant

Hours – this position generally requires 5-7 hours a week.

Position Requirements – as part of a team :

Help create / schedule posts for Facebook and Instagram.

Check Instagram daily and engage with comments, tags, messages, and reshare when tagged.

Schedule posts via Google Calendar for use on Facebook and / or Instagram daily, following BHRSC’s guidelines to keep our pages relevant.

Posts relay information to BHRSC supporters regarding new hounds, all available hounds, hounds needing a foster home, fun stuff, events, info on donating, merchandise, and calls for volunteers.

Watch for ads or unsuitable comments / posts and block as necessary. We don’t tolerate name-calling or negativity on our social media pages.

Work with Social Media Coordinator on fluidity of all platforms.

Knowledge of how social media works and what works best for the different platforms.

Be able to create graphics for social media use and keep the BHRSC branding.

Behavior Coordinator

Hours – this position generally requires about 5 hours a week and will report to the Behavior Coordinator.

Position Requirements – The Behavior Coordinator evaluates potential behavior issues in new hounds at BHRSC using the SAFER assessment tool. They must be organized and a good communicator and able to check and respond to emails at least once per day. More than basic knowledge of dog behavior is a plus.

Schedule, perform, and input SAFER assessments for hounds who arrive at BHRSC prior to moving to their foster or forever homes, as applicable.

Travel to our four vet locations (Mission Viejo, Lake Forest, Orange, and Huntington Beach) to perform the assessment in a timely manner (within a few days of a hound’s arrival), as applicable.

Maintain a spreadsheet tracking behavior evaluations and behavior cases, as applicable.

Upload and share videos on Google Drive, share treatment plans, collect hound updates, and communicate relevant info to the BHRSC team as needed, as applicable.

Review owner surrender request forms and ask relevant behavior questions when necessary, as applicable.

Support fosters and adopters by educating, providing guidance, and helping with behavioral issues, as applicable.

Follow up with fosters for hounds on a behavior hold to monitor progress and determine when a hound can be adopted, as applicable.

Assist fosters / adopters to find a certified dog trainer for their hound if needed, as applicable.

Graphic Design Coordinator

Hours – this position generally requires 5 hours a week (may require more during events and newsletter production).

Position Requirements

Able to design original artwork for postcards, flyers, Basseteer print and e-newsletter, social media and the BHRSC website.

Able to create new designs for our resale merchandise.

Ability to express your creativity for new ideas and designs.

Ability to work on your own, at your own pace, while being mindful to the needs of others and deadlines.

Ability to work under the direction of the BOD and in collaboration with others.

Event Coordinator

Hours – this position generally requires 5-10 hours a week, but requires more the closer it gets to the events.

Position Requirements – organizational and event planning skills toward the execution of BHRSC’s two major fundraising events : Spring Games and Bids & Bites For Bassets.

Assemble and oversee a volunteer planning committee for Spring Games and Bids & Bites For Bassets.

Track and maintain event budgets.

Track and maintain donation spreadsheets.

Facilitate content distribution to other BHRSC team members for graphics, social media, PR, tickets, and community emails as requested.

Recruit vendors and prize donations.

Use online event software.

Apply for event permits when needed.

Schedule and host virtual planning committee meetings.

Arrange for set up and breakdown of events.

Explore alternative event venues as needed.

Bids & Bites for Bassets Coordinator

Responsible for overseeing the planning and execution of our annual Bids and Bites for Bassets held in October in Orange County, with the help of a planning committee.

Spring Games Coordinator

Responsible for overseeing the planning and execution of our annual Spring Games held in the spring in Irvine, with the help of a large planning committee.

As an all-volunteer run organization, we would not exist or continue to save hounds without the love, compassion, and hard work of our volunteers. Dedicating your time to the hounds is enormously rewarding because the hounds allow you to become part of their journey to their forever homes.

About us

Basset Hound Rescue of Southern California goes the extra mile to ensure that each hound gets the personalized care essential for starting their new life! Hounds come to BHRSC for many different reasons. The lucky ones lived with loving families but were surrendered due to family hardship. Some are found abandoned and wandering the streets tired and hungry, while others are rescued from shelters where they are slated to be euthanized. Once the rehabilitation process is complete, we take care to match the hounds with loving forever families that will lavish them with the love and affection that every hound deserves. We work to raise funds to save as many basset hounds in Southern California as possible and constantly strive to grow our network of volunteers and foster homes.

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