What are the responsibilities and job description for the IMPACT Administrative Assistant (CV2650-221) - Operations Division position at Volunteers of America Delaware Valley?
IMPACT Administrative Assistant
Support leaders. Coordinate care. Keep everything moving.
Volunteers of America Delaware Valley is seeking a highly organized and proactive IMPACT Administrative Assistant to support the Senior Executive Coordinator and the Executive Team. This key role ensures the smooth functioning of executive operations and supports the coordination of services at the Stephen A. Shultz Program Development and Training Center.
From managing intake processes to coordinating executive meetings and providing frontline customer service, this position blends administrative excellence with purpose-driven service.
What You’ll Do
Click Here to Apply
Support leaders. Coordinate care. Keep everything moving.
Volunteers of America Delaware Valley is seeking a highly organized and proactive IMPACT Administrative Assistant to support the Senior Executive Coordinator and the Executive Team. This key role ensures the smooth functioning of executive operations and supports the coordination of services at the Stephen A. Shultz Program Development and Training Center.
From managing intake processes to coordinating executive meetings and providing frontline customer service, this position blends administrative excellence with purpose-driven service.
What You’ll Do
- Manage confidential administrative tasks, intake coordination, and IMPACT dispatch support
- Prepare agendas, minutes, and materials for executive meetings, board activities, and CEO-hosted events
- Handle internal and external communications with professionalism and discretion
- Maintain office organization, supplies, break room inventory, and reception area operations
- Provide scheduling, travel, and clerical support to senior leadership
- Assist with policy updates, donor mailings, and development communications
- Greet and assist visitors, coordinate office tours, and support event setup
- Support telephone coverage and general office functions across multiple locations
- Associate’s degree or two years of executive-level administrative experience
- Strong typing skills (70 WPM) and proficiency in Microsoft Office Suite
- Ability to work independently, manage multiple priorities, and handle confidential information
- Excellent communication and customer service skills
- Valid driver’s license required
- Experience in human services or bilingual ability is a plus
- In this role, you’ll ensure the executive office runs smoothly, support services are well-coordinated, and visitors and staff alike feel supported and informed. If you’re detail-oriented, adaptable, and thrive in a mission-based environment, this is your opportunity to shine.
Click Here to Apply
