ADMINISTRATIVE COORDINATOR

Description

Summary/Objective 

The Administrative Coordinator is responsible for maintaining accurate and complete client financial files, tracking facility billing, processing all checks for deposits, and performing administrative support tasks.

Essential Functions

• Provides direct daily support to the Senior Director.
• Performs all reference checks for applicants.
• Prints and submits all referral packets to Senior Director daily.
• Sends out accept/deny letters and documents in the tracking log for all state referrals.
• Compiles and submits monthly statistical reports.
• Attend meetings and take notes.
• Inventories and maintains facility-wide supplies.
• Codes expenditures and monitors them against the monthly budget.
• Periodically speaks with employers, DOC, courts, and other agencies as required.
• Deposit State residents' checks and cash.
• Check the safes daily.
• Works with Sheridan to print checks. (Release, withdraws, and COMO payments)
• Enters billing for clinical services.
• Does orientation with new state residents about the financial guidelines.
• Grievance Manager for all state and federal residents.
• Other duties as assigned.

Competencies

• Effective communicator, both oral and written
• Able to effectively deal with diverse individuals and groups
• Able to organize/prioritize large volumes of information.
• Ability to effectively work with various computer software programs, including Microsoft Word, Excel, PowerPoint, and Desktop Publishing.
• Ability to maintain good relations regularly and effectively with residents, employees, contractors, and the public.
• Continuous demonstration of behaviors aligned with a posture of servant leadership and our cultural values.

Supervisory Responsibility

This position has no direct supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptops, photocopiers, and smartphones.

Physical Demands

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.

While performing the duties of this job, the employee is regularly required to talk or hear. This job's specific vision abilities include close vision and adjusting focus. This would require lifting files, opening filing cabinets, and bending or stooping as necessary.

Position Type/Expected Hours of Work

This is a full-time or part-time status dependent on the position hired. Days and work hours are generally Monday through Friday, 8:00 a.m. to 5:00 p.m.  Part-time hours rely on the program's need.

Travel

Little to no travel is expected for this position.

Required Education, Experience, or Eligibility Qualifications

• Associate degree in business plus two years’ experience in related administrative work

OR

• High School diploma or equivalent plus four-year experience in Administrative related work
• Proficient in Microsoft Suite
• Proficient in QuickBooks 

 Preferred Education and Experience

• Associate degree in business
• Two years’ experience in similar administrative work

EEO Statement

Volunteers of America Northern Rockies is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristics.  Volunteers of America Northern Rockies will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business.  If you are interested in applying for an employment opportunity and feel you need reasonable accommodation pursuant to the ADA, please contact us at 307-672-0475.

Qualifications