BENEFITS AND COMPENSATION MANAGER

Benefits and Compensation Manager

Classification: Exempt
Reports to: Vice President of Human Resources
Date: June 2024

Each day at Volunteers of America, we strive to exemplify our foundational pillar of Servant Leadership and Cultural Values of Communication, Compassion, Integrity, Respect, and Excellence.

At VOA we are committed to providing opportunities that help staff grow and enhance their skill sets. As part of this commitment, we invest in on-the-job training to prepare employees for their new positions and offer professional development opportunities, coaching, and career pathways to promote our culture of helping staff advance their careers throughout the organization.

JOB DESCRIPTION

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Summary/Objective

The Benefits and Compensation Manager will be responsible for designing, implementing, and managing competitive compensation and benefits packages to attract and retain top talent. This position works closely with Senior HR management in supporting the organization in the following functional areas: Benefits, Open Enrollment, Leave, FMLA, Compensation Schedule, Job Descriptions, Workers Compensation, and HRSA.

Essential Functions

• Administer all employee benefits programs, including health insurance, retirement plans, and other fringe benefits.
• Ensure compliance with all applicable laws and regulations governing employee benefits and compensation, such as ERISA, ACA, and FLSA.
• Keep abreast of changes in legislation and industry best practices, and make recommendations for updates to policies and procedures accordingly.
• Coordinate open enrollment processes, including plan selection, employee communication, and enrollment system management.
• Communicate information about benefits and compensation programs to employees through various channels, such as email, intranet, and employee meetings.
• Conduct employee education sessions to help employees understand their benefits options and make informed decisions.
• Ensure employee inquiries and concerns related to benefits and compensation are addressed in a timely and professional manner.
• Analyze data related to benefits utilization, compensation trends, and employee demographics to identify areas for improvement.
• Prepare regular reports and presentations for senior management on benefits and compensation-related metrics and initiatives.
• Use data insights to make recommendations for enhancements to benefits and compensation programs.
• Ensure job descriptions are up to date and compliant with all local, state and federal regulations.
• Review and approve offer letters to ensure they contain all necessary information, including job title, compensation details, start date, and any applicable conditions or contingencies.
• Oversee the new employee paperwork process ensuring that it is high-quality, up to date and compliant.
• Conduct regular benchmarking and analysis of compensation levels to ensure competitiveness in the market.
• Develop and maintain salary structures and pay scales based on market data, internal equity, and organizational goals.
• Evaluate and recommend changes to compensation programs to align with business objectives and industry trends.
• Maintain company organization charts and position seats in the HR Information System.
• Review FMLA paperwork for eligibility and if approved ensure appropriate tracking.
• Review extended leave request and if approved ensure time is appropriately entered into the timecard.
• Review sabbatical leave request and if approved ensure that time is appropriately tracked.
• Ensure annual OSHA 300 A forms are completed and appropriately posted.
• Review Worker Compensation claims and provide necessary follow-up.
• Oversee the organizations Health Resources and Service Administration (HRSA) application and recertification processes.
• Handle confidential matters with discretion.

Competencies

• Knowledge and understanding of health insurance and other benefits
• Proven leadership and relationship-building ability
• Effective communicator with exceptional written, oral and interpersonal ability
• Solutions-based consultation
• Ability to positively collaborate with team members at all levels of the organization and external community agencies
• Ethical practice
• Expertise in the functional areas
• Ability to prioritize and manage multiple tasks concurrently
• Continuous demonstration of behaviors aligned with a posture of servant leadership and our cultural values

Supervisory Responsibility

This position has supervisory responsibilities and may serve as a coach and mentor for other positions in the organization.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers, and smartphones.

Physical Demands

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel

Occasional travel is expected for this position.

Required Education, Experience, or Eligibility Qualifications

• Bachelor's degree or 3-5 years of experience in a related field or any similar combination of education and experience.

Preferred Education and Experience

• Masters degree in a related field.
• Certified HR Professional Certification: SHRM-SCP, SHRM-CP, PHR, SPHR.
• 1-2 years of management experience

EEO Statement

Volunteers of America Northern Rockies is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristics. Volunteers of America Northern Rockies will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation pursuant to the ADA, please contact us at 307-672-0475.