HUMAN RESOURCES GENERALIST

Human Resources Generalist

Classification: Exempt
Reports to: Human Resources Manager
Date: January 2025

Each day at Volunteers of America, we strive to exemplify our foundational pillar of Servant Leadership and Cultural Values of Communication, Compassion, Integrity, Respect, and Excellence.

At VOA we are committed to providing opportunities that help staff grow and enhance their skill sets. As part of this commitment, we invest in on-the-job training to prepare employees for their new positions and offer professional development opportunities, coaching, and career pathways to promote our culture of helping staff advance their careers throughout the organization.

JOB DESCRIPTION

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Summary/Objective

The Human Resources Generalist is responsible for professionally performing HR-related duties and works closely with HR management to support the organization. This position works closely with HR management supporting the following functional areas: benefits administration, performance management, onboarding, payroll, HR and payroll reporting and employment law compliance.

Essential Functions

• Assist with the annual VETS-4212 report.
• Maintain OSHA program data and file annual reports to conform to OSHA regulations.
• Report, maintain, and monitor all workers' compensation case files; follow up on open cases; supply information to workers compensation departments for annual employer discounts.
• Keep company organization charts updated.
• Compile reports from the Human Resource information system records database.
• Maintain compliance with federal, state, and local employment and benefits laws and regulations.
• Monitor employee eligibility for benefits plans.
• Review benefits with employees and process enrollment, cancellation, or changes.
• Organize and assist with annual open enrollment communications and election process.
• Verify benefits billing accuracy and procedures for payment.
• Monitor, review, and update job descriptions.
• Ensure compliance with USCIS Form I-9 Employment Eligibility Verification; periodically audit I-9 compliance.
• Partner with employees and management to communicate various Human Resource policies, procedures, laws, standards, and other government regulations.
• Assist with quarterly random UAs.
• Ensure new hire paperwork is complete and accurate.
• Responsible for the accurate preparation, documentation, distribution, and reconciliation of payroll.
• Process payroll bi-weekly or by exception, according to organizational policy and regulatory requirements. Reviews the computation of pay and associated deductions for accuracy.
• Maintain up-to-date knowledge of federal and state regulations affecting payroll; understand and follow applicable provisions.
• Compile and remit all required payroll reports while adhering to applicable regulatory requirements and internal control protocol.
• Work with the finance team to ensure payroll and benefits information flows to the general ledger accurately and appropriately.
• Accurately utilize the HRIS system.
• Compile and remit annual W-2s within regulatory requirements.
• Transmit reports for the 403(b) plan and process employee funding information to the plan administrator.
• Perform various assigned Human resources duties as instructed.
• Act as a backup to the front desk and phones as needed.

Competencies

• Proven relationship-building ability
• Effective communicator with exceptional written, oral and interpersonal ability
• Solutions-based consultation

• Ethical practice
• HR expertise
• Ability to maintain a high level of confidentiality
• Able to work independently and in teams
• Continuous demonstration of behaviors aligned with a posture of servant leadership and our cultural values

Supervisory Responsibility

This position has no direct supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptops, photocopiers, and smartphones.

Physical Demands

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. This would require lifting files, opening filing cabinets, and bending or stooping as necessary.

Travel

Limited travel is required for this position.

Required Education, Experience, or Eligibility Qualifications

• Bachelor's degree or two years of experience in a related field, or any similar combination of education and experience.
• Highly proficient with the use of Microsoft Suite applications and database software

Preferred Education and Experience

• 3 years of payroll and/or HR experience
• Certified HR Professional Certification: SHRM-SCP, SHRM-CP, PHR, SPHR.
• Four to seven years of human resource experience.

EEO Statement

Volunteers of America Northern Rockies is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristics. Volunteers of America Northern Rockies will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation pursuant to the ADA, please contact us at 307-672-0475