Payroll Administrator

JOB SUMMARY

Reporting to the Comptroller, the Payroll Administrator is responsible for timely and accurately processing the biweekly payroll as well as reconciling the balance sheet accounts related to the payroll, such as benefit liability accounts. The Payroll Administrator will work closely with Human Resources to reconcile all benefit invoicing. The position is required to maintain high ethical standards as it manages agency, funder, consumer and employee funds.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Process agency payroll through a third party, run multiple audit reports before submitting, and resolve paycheck related problems with employees. This includes importing time from a third party system, LASRS, and FileBound for mileage reimbursements.

Review deductions and verify amounts for taxes, benefits and insurance payments.

Communicate with Human Resources for any necessary adjustments or updates needed to process payroll.

Processes garnishments and liens according to legal documents and ensures that checks are mailed to the appropriate agencies.

·  After the payroll is processed, timely report to the Comptroller and CFO the total payroll dollar amount to transfer, the payroll data sheet and the home department employee head count.

·  Prepare any additional payrolls as needed throughout the year.

·  Balance monthly benefit liability to the General Ledger, identify variances and document reasons. Coordinate with the Comptroller to ensure that the benefit liabilities balance to zero in the GL.

·  Reconcile benefit invoices with payroll deductions to ensure billing is accurate. As well as reconciling benefit look-back periods. Work with Human Resources for any changes needed.

· Prepare reports that include summaries of earnings, tax deductions, leave and any other requested information for audits, grant applications, and other contracts.

· Performs other related duties and responsibilities as assigned or required.

ADDITIONAL DUTIES AND RESPONSIBILITIES (Non-essential)

·  Maintain a neat and clean desk and office space.

·   Adhere to the designated dress code as stipulated for the specific role.

·  Sign the check log and make bank deposits to the bank as needed. Scan the deposit slip and copies of checks for storage.

SUPERVISORY DUTIES:

·  None

KEY CONTACTS

·  Comptroller

·  Human Resource Department

·  Leadership Group

·  ADP & Netchex

KNOWLEDGE, SKILLS AND ABILITIES

This position requires knowledge, skills and abilities equivalent to:

·  5 years of progressive experience in payroll processing.

·Strong professional ethics which include approaching others in a tactful manner; reacting well under pressure; treating others with respect and consideration regardless of their status or position; accepting responsibility for own actions; following through on commitments. 

· Strong working knowledge of the Agency’s fund accounting software as well as Microsoft Office products – Outlook, Word, Excel, PowerPoint, etc. ADP, Netchex, NetSuite Oracle, and FileBound experience are a plus. Should be able to create pivot tables and lookup tables in Excel.

· Ability to work some flexible hours is required. Specifically during year end audit, forecast and budget preparation.

SPECIAL REQUIREMENTS

· Respect the personal nature/confidential information in the personnel files in a manner that protects the employees, former employees, and the Agency.

· Knowledge of Generally Accepted Accounting Principles.

·  Knowledge of payroll processing software such as ADP & Netchex.

·  Must be able to pass all required compliance checks and criminal history investigation, including offenses as described in R.S. 40:1300.53, pursuant to the statutory revision authority of the Louisiana State Law Institute.

PHYSICAL REQUIREMENTS:

· Work is primarily performed in a normal office environment generally while seated at a desk. Dexterity is required to performing work with personal computer keyboard, calculator and other office equipment