Management Specialist - Resource Stewarship

Major Functions

The County of Volusia is seeking a Management Specialist for the Agriculture Center under the Resource Stewardship Division. This position will be responsible for all the Agricultural Center Activities ‘purchasing and travel, as well as the University of Florida (UF) purchasing and travel. The preferred candidate will have at least two (2) years of accounts payable experience, CGI Financial Advantage, as well as two (2) years of Microsoft Word and Excel experience.

The preferred candidate will have to successfully undergo the University of Florida (UF) online training in deposits, travel, Purchasing Card, purchasing and FDACS training for proctoring pesticide licenses testing. Must be able to work occasional hours outside of the normal 8:00am – 5:00pm, Monday – Friday work schedule.

Illustrative Duties

(NOTE: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment of the position.)

• Responsible for the daily operation of a special program or division operation without direct supervision.
• Coordinates administrative functions associated with the assigned program.
• Develops, produces, and analyzes reports and data for Extension faculty and division director.
• Completes necessary correspondence related to the program.
• Monitors programs for compliance with management goals and objectives.
• Analyzes data, systems, and policies to maintain program effectiveness and efficiency.
• Troubleshoots problems as they arise.
• May assist in training personnel.
• Develops forms, procedures, and systems.
• Regularly keeps management informed on status of program.
• Completes special studies and reports.
• May function as a division specialist in a technical area of expertise.
• Performs duties and assignments associated with technical specialty.
• May be required to operate specialized equipment.
• Coordinates operations of programs with other divisions, agencies, and services.

• Attends work on a regular and consistent basis.
• Must adhere to Federal, State, County and Local ordinances.
• Responds to emergency situations.
• May be assigned to other county locations based upon operational needs.

Minimum Requirements

Graduation from high school or possession of GED, and four (4) years of progressively responsible experience in administrative or technical support.

A comparable amount of education, training, and experience may be substituted or the minimum qualifications if the following conditions are met:

The comparable experience, training and/or education has a direct relationship to the duties of the position being advertised.

Must possess a valid Florida driver's license at time of hire and maintain thereafter.

Knowledge, Skills & Abilities

• Knowledge of procedures, theories, and practices applicable to field of expertise.
• Ability to exercise judgment and discretion in applying and interpreting policies and procedures.
• Ability to establish and maintain effective working relationships with other employees, clients, and the general public.
• Ability to carry out oral and written instructions.
• Ability to coordinate the work of staff assigned to the program.
• Ability to express ideas clearly and concisely, orally and in writing to groups and individuals.

• Ability to respond to emergency situations.
• Ability to communicate effectively both orally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to work under stressful conditions.
• Ability to interact effectively with others.
• Must be able to relocate to other county locations based upon operational needs.

Mental Demands: Ability to read and comprehend technical and scientific manuals, journals, documents associated with program area; reports, safety instructions, memos, letters; may be required to read and comprehend legal documents, grant documents, and financial reports. Ability to perform basic mathematical functions. Ability to write letters, procedures, memos, reports relaying information, ideas, data, and detail. Ability to speak clearly and concisely relaying information to laymen. Ability to analyze data and develop conclusions.

Physical Demands: Mostly sedentary work with some event/program set-up. Ability to talk, see, hear, walk on uneven ground. Ability to reach overhead, push, pull, and have finger dexterity.

Environmental Demands: Inside and some outside work.

Volusia County is a drug free workplace and an Equal Opportunity Employer committed to a diverse workforce. Veterans' preference is provided to qualified applicants pursuant to State law.

• Medical
• Dental
• Vision
• Flexible Spending Account

HOLIDAYS
The County of Volusia observes the following holidays annually:

• New Year's Day
• Martin Luther King Day
• Good Friday
• Memorial Day
• Independence Day
• Labor Day
• Veterans Day
• Thanksgiving (and day after)
• Christmas

• Tuition Reimbursement
• Onsite Wellness/Fitness Center
• Computer Purchase Program
• Direct Deposit Payroll

Temporary and intermittent employees are not paid for holidays and are not eligible for benefits.