Office and Marketing Coordinator (Bilingual)

General Overview

Our partner is a growing independent insurance brokerage located in the heart of Arlington, VA. They're seeking a bilingual (English/Spanish) Office & Marketing Coordinator. This role will be responsible for supporting daily office & marketing functions, maintaining records, and providing exceptional client service. The ideal candidate will have experience in administrative or marketing support, outstanding communication, and a keen attention to detail.

This is an opportunity to progress your career as part of a team that's passionate, experienced, and among the best in the insurance industry.

Responsibilities

• Manage day-to-day office operations, including marketing efforts and comprehensive client support
• Perform general administrative tasks such as record-keeping, database management, expense tracking, and electronic file organization
• Answer & route phone calls, handle general inquiries, document messages, and foster a welcoming office environment
• Serve as the point of contact for internal & external communications
• Organize client meetings, events, and internal gatherings, ensuring efficient scheduling & logistics
• Maintain inventory, manage supplies, and operate office equipment (computers, scanners, copiers, etc.)
• Develop & execute marketing initiatives aligned with the agency’s strategy, including digital campaigns & newsletters
• Work with external vendors & consultants on marketing-related activities
• Assist in planning & promoting events that enhance brand visibility & engagement
• Generate daily, weekly, and monthly reports as needed
• Set up action items and assign tasks for appropriate team members
• Other duties as assigned by agency leadership

Qualifications

• Experience in office management or marketing coordination, preferably within a professional services environment
• Bilingually Fluent in English & Spanish
• Strong desire to solve problems head-on and anticipate future needs of the agency
• Exceptional organizational & multitasking skills, with the ability to manage competing priorities
• Outstanding verbal & written communication abilities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with marketing tools (e.g., Mailchimp, Canva, or social media management platforms)
• Ability to work independently and as part of a team in a fast-paced environment
• Willingness to develop outside of this role as well