What are the responsibilities and job description for the Executive Assistant position at Voya Financial?
Together we fight for everyone’s opportunity for a better financial future.
We will do this together — with customers, partners and colleagues. We will fight for others, not against: We will stand up for and champion everyone’s access to opportunities. The status quo is not good enough … we believe every individual and every community deserves access to financial opportunities. We are determined to support both individuals and communities in reaching a better financial future. We know that reaching this future depends on our actions today.
Like our Purpose Statement, Voya believes in being bold and committed to action. We are committed to a work environment where the differences that we are born with — and those we acquire throughout our lives — are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision.
Are you ready to join a company with a strong purpose and a winning culture? Start your Voyage – Apply Now
Position Summary
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the President of our Retail Wealth Management business. This role requires a detail-oriented professional who can manage complex calendars, coordinate high-level meetings, and facilitate effective communication within the organization. The ideal candidate will possess excellent interpersonal skills, a strong sense of confidentiality, and the ability to thrive in a fast-paced environment. This role will require an in-office hybrid work schedule. (200 Park Avenue)
Key Responsibilities
Calendar Management: Manage the President's calendar, including scheduling meetings, appointments, and travel arrangements while prioritizing conflicting demands.
Communication: Serve as the primary point of contact for internal and external stakeholders, ensuring timely and effective communication on behalf of the President.
Meeting Coordination: Prepare agendas, take minutes, and follow up on action items for meetings attended by the President, ensuring all relevant materials are organized and accessible.
Project Support: Assist in the planning and execution of special projects and initiatives, providing research and analysis as needed to support decision-making.
Documentation: Prepare, edit, and distribute high-quality correspondence, reports, presentations, and other documents for the President.
Confidentiality: Maintain a high level of confidentiality regarding sensitive information and matters related to the President and the business.
Office Management: Oversee office operations, including supply management, vendor coordination, expense/ PCard reconciliation, and ensuring a productive work environment.
Team Collaboration: Work closely with other executive assistants and team members to streamline processes and improve overall efficiency.
Qualifications
Voya is committed to pay that’s fair and equitable, which means comparable pay for comparable roles and responsibilities.
The below annual base salary range reflects the expected hiring range(s) for this position in the location(s) listed. In addition to base salary, Voya offers incentive opportunities (i.e., annual cash incentives, sales incentives, and/or long-term incentives) based on the role to reward the achievement of annual performance objectives. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Voya Financial is willing to pay at the time of this posting.
Actual compensation offered may vary from the posted salary range based upon the candidate’s geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.
$71,970 - $89,960 USD
Be Well. Stay Well.
Voya provides the resources that can make a difference in your lives. To us, this means thriving physically, financially, socially and emotionally. Voya benefits are designed to help you do just that. That’s why we offer an array of plans, programs, tools and resources with one goal in mind: To help you and your family be well and stay well.
What We Offer
Critical Skills
At Voya, we have identified the following critical skills which are key to success in our culture:
Equal Employment Opportunity
Voya Financial is an equal-opportunity employer. Voya Financial provides equal opportunity to qualified individuals regardless of race, color, sex, national origin, citizenship status, religion, age, disability, veteran status, creed, marital status, sexual orientation, gender identity, genetic information, or any other status protected by state or local law.
Reasonable Accommodations
Voya is committed to the inclusion of all qualified individuals. As part of this commitment, Voya will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please reference resources for applicants with disabilities.
Misuse of Voya's name in fraud schemes
We will do this together — with customers, partners and colleagues. We will fight for others, not against: We will stand up for and champion everyone’s access to opportunities. The status quo is not good enough … we believe every individual and every community deserves access to financial opportunities. We are determined to support both individuals and communities in reaching a better financial future. We know that reaching this future depends on our actions today.
Like our Purpose Statement, Voya believes in being bold and committed to action. We are committed to a work environment where the differences that we are born with — and those we acquire throughout our lives — are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision.
Are you ready to join a company with a strong purpose and a winning culture? Start your Voyage – Apply Now
Position Summary
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the President of our Retail Wealth Management business. This role requires a detail-oriented professional who can manage complex calendars, coordinate high-level meetings, and facilitate effective communication within the organization. The ideal candidate will possess excellent interpersonal skills, a strong sense of confidentiality, and the ability to thrive in a fast-paced environment. This role will require an in-office hybrid work schedule. (200 Park Avenue)
Key Responsibilities
Calendar Management: Manage the President's calendar, including scheduling meetings, appointments, and travel arrangements while prioritizing conflicting demands.
Communication: Serve as the primary point of contact for internal and external stakeholders, ensuring timely and effective communication on behalf of the President.
Meeting Coordination: Prepare agendas, take minutes, and follow up on action items for meetings attended by the President, ensuring all relevant materials are organized and accessible.
Project Support: Assist in the planning and execution of special projects and initiatives, providing research and analysis as needed to support decision-making.
Documentation: Prepare, edit, and distribute high-quality correspondence, reports, presentations, and other documents for the President.
Confidentiality: Maintain a high level of confidentiality regarding sensitive information and matters related to the President and the business.
Office Management: Oversee office operations, including supply management, vendor coordination, expense/ PCard reconciliation, and ensuring a productive work environment.
Team Collaboration: Work closely with other executive assistants and team members to streamline processes and improve overall efficiency.
Qualifications
- High school diploma required. Bachelor’s degree in Business Administration, Finance, or a related field preferred.
- 5 years of experience as an executive assistant or in a similar role, preferably in the finance or wealth management industry.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with project management tools.
- Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills, with the ability to interact with all levels of the organization and external partners.
- Strong problem-solving abilities and a proactive approach to tasks and challenges.
- High degree of professionalism, discretion, and integrity in handling confidential information.
Voya is committed to pay that’s fair and equitable, which means comparable pay for comparable roles and responsibilities.
The below annual base salary range reflects the expected hiring range(s) for this position in the location(s) listed. In addition to base salary, Voya offers incentive opportunities (i.e., annual cash incentives, sales incentives, and/or long-term incentives) based on the role to reward the achievement of annual performance objectives. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Voya Financial is willing to pay at the time of this posting.
Actual compensation offered may vary from the posted salary range based upon the candidate’s geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.
$71,970 - $89,960 USD
Be Well. Stay Well.
Voya provides the resources that can make a difference in your lives. To us, this means thriving physically, financially, socially and emotionally. Voya benefits are designed to help you do just that. That’s why we offer an array of plans, programs, tools and resources with one goal in mind: To help you and your family be well and stay well.
What We Offer
- Health, dental, vision and life insurance plans
- 401(k) Savings plan – with generous company matching contributions (up to 6%)
- Voya Retirement Plan – employer paid cash balance retirement plan (4%)
- Tuition reimbursement up to $5,250/year
- Paid time off – including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
- Paid volunteer time — 40 hours per calendar year
Critical Skills
At Voya, we have identified the following critical skills which are key to success in our culture:
- Customer Focused: Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.
- Critical Thinking: Thoughtful process of analyzing data and problem solving data to reach a well-reasoned solution.
- Team Mentality: Partnering effectively to drive our culture and execute on our common goals.
- Business Acumen: Appreciation and understanding of the financial services industry in order to make sound business decisions.
- Learning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.
Equal Employment Opportunity
Voya Financial is an equal-opportunity employer. Voya Financial provides equal opportunity to qualified individuals regardless of race, color, sex, national origin, citizenship status, religion, age, disability, veteran status, creed, marital status, sexual orientation, gender identity, genetic information, or any other status protected by state or local law.
Reasonable Accommodations
Voya is committed to the inclusion of all qualified individuals. As part of this commitment, Voya will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please reference resources for applicants with disabilities.
Misuse of Voya's name in fraud schemes
