What are the responsibilities and job description for the Executive Administrative Assistant position at Voyager Solutions?
Job Summary (READ EVERYTHING PLEASE)
We are seeking a highly organized and proactive Executive Administrative Assistant to support our SECURITY & LUXURY TRANSPORT SERVICES (event, residential, Executive Protection) office in North Miami. This role is essential in ensuring smooth operations within the office and will involve a variety of administrative tasks. The ideal candidate will possess strong communication skills (PROFESSIONAL FLUENCY IN ENGLISH IS A MUST, speaking Russian and/or Ukrainian is a PLUS, not mandatory) exceptional attention to detail, and the ability to manage multiple priorities effectively. PART-TIME (30-35 hours/week) with likely potential to become full-time. Starting pay is $20-22.00/hr. DEPENDING on level of relevant experience in the job field.
Duties
- Provide comprehensive administrative support to manager, including invoice creation (3-5x per week), bill creation (maybe 6-10x per week), scheduling meetings/conversations, preparing pamphlets/Powerpoints/Documents/business cards (CANVA, ADOBE is big plus), managing calendar, and coordinating security schedules, emailing.
- Handle clerical tasks such as filing, data entry, and maintaining office supplies.
- Handle light bookkeeping work with outsourced ACCOUNTANT.
- Serve as a personal assistant when required, handling confidential information with discretion.
- Utilize DocuSign, Zoho books and/or Quickbooks, ADP, GoogleDrive Suite, Quickbooks, for document management.
- Provide excellent customer service by addressing inquiries and resolving issues promptly.
- Maintain organized records (e.g. Security Officer files and Transportation Vehicles in fleet) and files to ensure easy access to information when needed.
Experience
- Proven experience as an administrative assistant or in a similar role is preferred.
- Important: Knowledge of Bookkeeping (Invoices/Bills), Payroll (Entering/Editing hours of few employees) and Graphic Design (for Resumes, Pamphlets, Light PowerPoint decks, Flyers)
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment.
- Excellent phone etiquette with strong verbal communication skills.
- Background in customer service or clerical work is beneficial for this position.
- PROFESSIONAL FLUENCY IN ENGLISH IS A MUST, speaking Russian and/or Ukrainian is a PLUS, not mandatory
We are looking for an individual with interest in SECURITY SERVICES, vision to become Office Manager (that is what this position will grow into), and AUTONOMY PROACTIVENESS.
Email your resume to: info@vsgrouplogistics.com
Check us out at: https://voyagerprotection.com/
Job Type: Part-time
Pay: $20.00 - $22.00 per hour
Expected hours: 30 – 35 per week
Schedule:
- Day shift
- Evening shift
- Monday to Friday
- No nights
Work Location: In person
Salary : $20 - $22
