Budget Assistant

VPD Government Solutions is a rapidly growing, employee-centric professional services company providing Program Management, Agile IT Project Management, Business Analysis, Federal Acquisition Support Services and Facilities Investment Planning & Management Services to our Federal Clients.  Our employees proudly serve as trusted advisors and innovative problem solvers for our clients. We are seeking a Budget Assistant to join our diverse and talented team.

The Budget Assistant supports budget activities of the Office of Planning, Research, and Evaluation (OPRE) in the U.S. Department of Health and Human Services (HHS), Administration for Children and Families (ACF). OPRE oversees contracts and grants to study ACF’s social services programs and the low-income and at-risk children and families they serve. Areas of focus include Head Start, child care, welfare, employment and self-sufficiency, child abuse and neglect, responsible fatherhood and healthy marriage, home visiting, and youth services. OPRE includes approximately one hundred federal and contracted staff, primarily research and evaluation specialists. OPRE oversees a portfolio of approximately $200 million in grants and contracts.

·       Information on ACF is available at https://acf.gov

·       Information on OPRE is available at: https://acf.gov/opre

Position Overview:

The Budget Assistant provides services for the OPRE Office of the Director and is primarily responsible for processing invoices, tracking payments, performing reconciliations, maintaining administration processes, and producing reports. 

Responsibilities:

• Process invoices (review for accuracy, submit for payment, follow-up to ensure payment, request corrections when needed, work with external financial management offices to resolve discrepancies, etc.)
• Update payment records for invoices within OPRE’s financial management system
• Support the processing of the “invoices on hold” list
• Maintain OPRE’s financial management system’s user administration processes, as well as maintain the security artifacts generated within the process of user administration
• Run weekly financial reports, track spending, and update funding lines in OPRE’s financial management system
• Search for information in a variety of internal and external data systems and make updates/inquiries as needed to ensure that all systems are accurate
• Track contract modifications and properly upload them into OPRE’s financial management system
• Perform regular contract reconciliations and recommend solutions for discrepancies as needed
• Support a variety of procurement-related activities
• Communicate regularly with OPRE staff to answer budget-related questions
• Assist with the compilation of responses to ad hoc and recurring data or information requests from OPRE and ACF management
• Must be available to work on September 30^th and October 1^st (weekday or weekend) in order to support OPRE’s fiscal year closeout activities
• Perform other duties needed to achieve VPD and/or customer mission success