What are the responsibilities and job description for the Administrative Assistant position at VQ Inc?
VQ is a national comprehensive child, youth and family services organization committed to providing successful and effective services while adhering to the highest professional standards.
VQ operates around the nation, providing care services such as residential programming, community-based services, and in-home services for children and their families. We work with state and federal governments to go where the need is greatest and give back to communities that need our services the most. Regardless of the circumstances and background that a child comes from, we believe they deserve an opportunity for a good life.
The Administrative Assistant plays a crucial role in providing administrative support to ensure efficient operation of the office. The Administrative Assistant's responsibilities will include handling a variety of tasks such as managing schedules, organizing meetings, coordinating travel arrangements, and maintaining filing systems. The Administrative Assistant will serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills.
ESSENTIAL FUNCTIONS :
- Be aware and knowledgeable of program leadership schedules, appointments, and travel arrangements.
- Coordinate meetings, including scheduling, sending invitations, booking meeting rooms, and preparing necessary materials.
- Answer and direct phone calls, emails, and other correspondence to appropriate parties.
- Prepare and distribute correspondence, memos, letters, reports, and other documents.
- Assist in the preparation of presentations and reports.
- Maintain filing systems, both electronic and physical, ensuring proper organization and easy retrieval of documents.
- Assist in the preparation of expense reports and reimbursement requests.
- Coordinate office supplies procurement and manage inventory levels.
- Handle sensitive and confidential information with discretion.
- Perform general clerical duties, including photocopying, scanning, faxing, and mailing.
- Provide support to other team members as needed.
- Other tasks and responsibilities as assigned by supervisors.
SKILLS & ABILITIES :
EDUCATION & EXPERIENCE :
QUALIFICATIONS :
WORKING CONDITIONS / PHYSICAL REQUIREMENTS :
The pay range for this role is :
20 - 20 USD per hour (663 VQ CBS Bexar)
Salary : $20
