What are the responsibilities and job description for the OFFICE MANAGER/PAYROLL SUPPORT position at VSolvit?
Job Summary
We are seeking an experienced Office Manager/Security Officer to oversee both the day-to-day operations and security functions at our Chesapeake, VA office. This dual role requires a seasoned professional who can effectively manage office administration while ensuring compliance with Department of Defense (DoD) security requirements. The ideal candidate will have a strong background in both office management and security operations, with the ability to lead and support a team. This position is critical in maintaining a safe, secure, and efficient workplace environment for employees, visitors, and clients.
As with any position, additional expectations exist. Some of these are, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), and staying focused on the assigned tasks including company meetings, and completing other tasks as assigned.
Responsibilities
Oversee day-to-day office operations, ensuring all administrative tasks are completed efficiently
Manage office supplies, equipment, and vendor contracts
Coordinate meetings, events, and office maintenance
Ensure a smooth workflow and resolve any operational issues that arise
Assist management with special projects and reporting needs
Payroll Support
Provide payroll processing support, including data entry, timesheet collection, and preparation of payroll for review
Ensure accuracy in payroll entries, deductions, and adjustments
Assist with responding to payroll inquiries from staff and resolve discrepancies
Maintain employee payroll records, ensuring confidentiality and compliance with company policies
Basic Qualifications
High school diploma or equivalent (Bachelor's degree preferred in Business Administration, Finance, or a related field)
2-4 years of experience in office management and/or payroll processing
Strong understanding of office administrative processes and payroll systems
Excellent organizational and multitasking abilities
Proficient in Microsoft Office Suite, particularly Excel
Strong interpersonal and communication skills
Must be a U.S. Citizen
If applicable: If you are or have been recently employed by the U.S. government, a post-employment ethics letter will be required if employment with VSolvit is offered
Preferred Qualifications
Experience with payroll software such as ADP, QuickBooks, or similar
Knowledge of HR and finance operations
Proven ability to streamline office procedures and manage time effectively
Experience in a similar role within a mid-sized company
Company Summary
Join the VSolvit Team! Founded in 2006, VSolvit (pronounced 'We Solve It') is a technology services provider that specializes in cybersecurity, cloud computing, geographic information systems (GIS), business intelligence (BI) systems, data warehousing, engineering services, and custom database and application development. VSolvit is an award winning WOSB, CA CDB, MBE, WBE, and CMMI Level 3 certified company. We offer a customizable health benefits program that best meets the needs of its employees. Offering may include: medical, dental, and vision insurance, life insurance, long and short-term disability and other insurance products, Health Savings Account, Flexible Spending Account, 401K Retirement Plan options, Tuition Reimbursement, and assorted voluntary benefits. Our goal is to grow together and enjoy the work that we do as a team.
VSolvit LLC is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.
