Assistant IP Administrator

Position : Assistant IP Administrator

Location : Tampa, FL

Job Type : Full-Time

Salary : As per Exp.

About the Role

We are seeking a detail-oriented Assistant IP Administrator to join our team in Tampa, FL. The ideal candidate will play a key role in managing intellectual property (IP) portfolios, including patents, trademarks, and copyrights. This position involves docketing, preparing legal filings, coordinating with international counsel, and assisting attorneys with IP prosecution and litigation support.

Key Responsibilities

• Maintain and update the IP docketing system for incoming and outgoing filings.
• Correspond with clients and prepare reporting letters.
• Coordinate international IP filings, including instructing and corresponding with foreign counsel.
• Generate IP status reports, attorney dockets, and other necessary reports.
• Manage deadlines related to patents, trademarks, and copyrights.
• Prepare and file applications and maintenance documents with the USPTO and Copyright Office .
• Draft IP assignments, power of attorney documents, and chain-of-title records.
• Prepare patent application information disclosure statements.
• Conduct preliminary trademark clearance searches and review comprehensive search reports.
• Draft initial office action responses and assist in due diligence, ownership searches, and chain-of-title verifications.
• Investigate and prepare specimens of use for trademark filings.
• Provide advanced administrative support to the firm's IP Administrator and attorneys.
• Investigate potential IP infringements and draft cease and desist letters for attorney review.
• Manage the USPTO deposit account and handle financial transactions related to IP matters.
• Support attorneys in intellectual property dispute proceedings before the USPTO (e.g., TTAB, PTAB) and US federal courts.

Qualifications & Skills

Proficiency in Microsoft Office (Word, Excel, Outlook).

Strong organizational skills with excellent attention to detail.