What are the responsibilities and job description for the Procurement Administrative Assistant position at VSV WINS INC?
JOB TITLE : Procurement Administrative Assistant
Location : San Antonio, TX
Duration : Full Time Permanent
Pay Range : As per Exp.
Job Description : SUMMARY :
The Procurement Administrative Assistant provides support in all areas of procurement for the plant and actively participates in the company's global procurement strategy. This position reports directly to the Purchasing Manager.
EDUCATION / EXPERIENCE
Excellent organizational, written, and verbal communication skills
Ability to perform tasks efficiently and accurately
Minimum of 1-2 years of experience in a similar role
Proficient in Microsoft Office Suite
Experience using NetSuite is strongly preferred but not required
Demonstrated experience using an ERP or ordering system is required
Working knowledge of accounts payable functions
JOB RESPONSIBILITIES :
Issue purchase orders for warehouse / factory consumables, office / breakroom supplies, and general plant needs
Follow up with vendors for documents such as order confirmations, Certificates of Analysis (COAs), and digital packing lists / Bills of Lading (BOLs)
Schedule transfers of raw materials from third-party logistics (3PL) providers
Liaise with Accounts Payable to ensure accurate invoicing and receipt, resolving discrepancies with minimal business impact
Work with vendors, Quality Assurance (QA), and Accounting to manage returns and credits
Interact with the Inventory Control Team and Receiving Department to assess the plant's needs
Utilize NetSuite to adjust purchase orders and receipts, as well as generate schedules and reports
Perform other duties as assigned
BENEFITS : Health Insurance
Life Insurance
401(k) Retirement Plan
Short-Term Disability
Paid Vacation & Sick Leave
Paid Holidays
