Meeting Minute Secretary

Title: Meeting Minute Secretary

Pay Rate: $50,000-$60,000

Hours: Mon-Fri

Location: Remote

Type: Direct Hire

About VTM Group

VTM Group provides professional services for some of the world’s most advanced technologies and the organizations that drive them, bringing companies together to move technology forward. If you are interested in building long-lasting relationships with clients and helping in continuing our record of success, then VTM Group is a great place to start your career or continue to evolve it.

About the Role

What You’ll Be Doing:

• Planning, scheduling, and preparing technical meetings and events.
• Sending out meeting invitations and remote login information to meeting attendees.
• Working with clients to develop and distribute meeting agendas.
• Typing technical meeting minutes for teleconferences and occasionally onsite events.
• Leading virtual meetings, as needed.
• Editing meeting minutes and emailing finalized and approved minutes to group participants by designated deadlines.
• Communicating with clients via email and phone.
• Utilizing online collaboration platforms like Slack, Teams, Google Drive, etc.
• Assisting with administrative projects like updating client websites, creating, and tracking project spreadsheets and other administrative duties, as needed

About You:

• Experience taking meeting minutes
• Ability to work remotely during standard business hours and occasionally other hours, as needed
• Some domestic and international travel will be required (10% of the time)
• Proficiency in MS Outlook and Word
• Basic familiarity with Excel
• Experience in business writing or other written correspondence
• High attention to detail
• Ability to type quickly and accurately
• Comfortable in fast-paced meeting discussions
• Willingness to become familiar with technical terminology
• Excellent grammar, spelling, and punctuation skills

Applicants must be authorized to work for ANY employer in the US. We are unable to sponsor or take over sponsorship of employment Visas.

Salary : $50,000 - $60,000