Office Assistant

We are looking for a professional and responsible Office Assistant to provide front office administrative support assisting in daily office needs and managing our company’s general administrative activities

Requirements

• Minimum 1-2 Years Prior Office Experience
• High School Diploma. Some College Preferred.
• Experience in Microsoft Office - Word, Excel, Outlook and Adobe
• Ability to take direction and work independently
• Strong Organizational Skills Multitasking Abilities
• Excellent Customer Service Skills
• Reliable/Dependable
• Self-Motivated
• Efficient with Time Management
• Friendly and Upbeat Personality

Duties:

• First point of contact when someone calls or visits
• Answer, screen, and direct incoming calls
• Greeting and assist visitors
• Preparing all close-out documents when projects are complete
• Request and track insurance certificates, master subcontracts and W-9’s
• Putting together Invitations to Bid as needed
• Assist Project Coordinators and Accounting team as directed/needed
• Ordering Drawings
• Receiving, stamping, sorting, and distributing daily incoming mail, and packages
• Prepare all FedEx, UPS packages
• Order office supplies and groceries, Staples, Office Depot, Safeway, and Costco as needed
• Keep office and Break Area cleaned and organized
• File, scan, and archive documents
• Keep conference rooms orderly and schedule conference room usage as needed
• Running errands when needed to job site, client’s offices, or architects office

EDUCATION

• Required High School diploma or equivalent

LICENESES & CERTIFICATES

• Valid driver’s license

We offer competitive market pay based on experience, excellent benefits package that includes 401K, medical, dental, vision and life insurance