Assistant Property Manager

Job Summary:

The Assistant Property Manager supports the day-to-day operations of properties and assists with office administration. This role involves tenant relations, property maintenance coordination, financial tasks, and administrative duties. The ideal candidate is a highly driven, outgoing individual who wants to be part of a fast-growing company and is eager to take on new challenges. You will assist in ensuring properties are well-maintained, handle financial and leasing operations, and support office staff to maintain a productive and positive work environment. Additionally, this role includes managing profit and loss (P&L) with a focus on tenant acquisitions and operational expenses, ensuring financial efficiency and growth. The ideal candidate will also bring new ideas and innovative solutions that will directly impact operations and revenue generation. This position requires excellent communication skills and a proactive approach to problem-solving.

Key Responsibilities:

Property Management Support:

• Serve as a point of contact for tenants, addressing inquiries and concerns.
• Assist with coordinating maintenance and repair activities.
• Conduct property inspections and document findings.
• Help prepare and execute lease agreements, including renewals.
• Support marketing efforts for vacant properties and assist in screening potential tenants.
• Collect rent payments, assist with delinquent accounts, and prepare financial reports.
• Ensure compliance with local, state, and federal regulations.

Financial & Profit and Loss (P&L) Management:

• Manage profit and loss (P&L) with a focus on tenant acquisitions and operational expenses.
• Help prepare property and office budgets to maximize profitability.
• Oversee operational expenses, seeking cost-saving opportunities while maintaining quality.
• Assist with accounts payable and receivable to ensure financial accuracy.
• Analyze financial reports to track revenue growth and expense management.
• Ensure timely processing of invoices and rent payments.

Office Administration:

• Oversee general office operations and administrative tasks.
• Manage office supplies, equipment, and inventory.
• Maintain office records, files, and documentation.
• Handle office communications, including phone calls, emails, and mail.
• Assist in scheduling and coordinating meetings, appointments, and events.
• Support office budgeting and expense tracking.

Team and Vendor Coordination:

• Work closely with property management staff to ensure efficient operations.
• Communicate with vendors and contractors to schedule and oversee work.
• Assist with reviewing vendor invoices and contract negotiations.
• Support office staff with day-to-day operations and special projects.

Work Environment:

• Modern office setting with a professional yet welcoming atmosphere.
• Positive and collaborative company culture.
• Great work-life balance with competitive PTO and a generous holiday schedule.

Benefits:

• Competitive salary based on experience.
• Annual bonus based on performance.
• Health, dental, and vision insurance coverage.
• 401(k) retirement savings plan with company match.
• Paid time off (PTO) and paid holidays.
• Professional development and career growth opportunities.
• Employee discounts on company properties (if applicable).

Qualifications:

• Bachelor’s degree in business administration, real estate, or a related field (preferred).
• 1 years of experience in property management or office administration (new graduates welcome to apply).
• Outgoing personality with strong communication and relationship-building skills.
• Sales experience is a plus.
• An understanding of property management operations.
• Experience with financial management, including profit and loss (P&L) tracking.
• Highly driven individual eager to be part of a fast-growing company.
• Highly organized with the ability to multitask and prioritize.
• Ability to work independently and collaborate with a team.
• Relevant software, industry knowledge, and processes can be learned on the job.

Skills:

• Strong problem-solving and decision-making skills.
• Financial acumen to manage profit and loss (P&L) and budgeting.
• Time management skills to meet multiple deadlines.
• Attention to detail and accuracy in administrative tasks.
• Leadership and teamwork abilities.

License/Certification:

• Driver’s license required.
• Must have means of transportation.
• Other relevant certifications in property management or office administration are a plus.

Working Conditions:

• May require occasional evening or weekend work.
• On-call availability for urgent tenant or property matters.
• Travel to property locations.

Physical Requirements:

• Ability to walk properties, climb stairs, and conduct inspections as necessary.
• Ability to carry up to 25 lbs.

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• Employee discount
• Flexible schedule
• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday
• Weekends as needed

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $40,000 - $50,000