What are the responsibilities and job description for the Administrative Assistant position at Vytl Controls Group?
Job Summary:
Responsible for maintaining electronic records on all employees in the region for training, safety, plant site-specific, ISTC, Safety Council, etc. Processall invoices received for payment through the AP Invoice Submission/Escalationform. Performadministrative functions pertaining to the operation of the company and the safety of company personnel.
Primary Duties & Responsibilities:
Maintain electronic records for all employeesin the areaincluding, but not limited to:
Training(Internal and OEM)
Safety & Quality(Internal & Customer specific)
ISNetworld/Safety Council/ISTC, etc.
Plant Site-Specific
TWIC
OSHA training
Maintain electronic records for all equipment (not to include preventive maintenance) for all facilities in the area.Including but not limited to:
Mobile Units
Calibrated Equipment
SIS Vehicles
Fork Lifts
PMI Locker/PMI Gun
Assist with resolvingAP/AR issues
Set up new vendors and credit apps
Reconcile credit card statements
Handle all technician per diem for assigned facilities
Data entry for service work with attention to detail and timely execution
Input purchase orders for materials required to complete orders and issue POs to vendors
Routinely communicate with vendors to monitor delivery dates
Purchasing of Safety, shop, and office supplies for assigned facilities
Answering phones, filing, and continuously improve processfor assigned facilities
Other duties as assigned by Area Operation Director
Positional Requirements & Qualifications:
Education & Experience
HS Education or GED equivalent
Solid understanding of basic bookkeeping
Skills & Abilities:
Highly organized
Effective time-management
Detail-oriented
Self-Motivated
Oracle
Must be able to travel and have a clear driving record in accordance to companydriving guidelines
Clear background check and drug/alcohol screening
Essential Physical Functions:
Travel: less than 5%
Lifting up to 20 pounds
Bending, stooping, walking
This job description is intended to describe the general nature and level of the work. It is not an exhaustive list of all duties and responsibilities. Setpoint Integrated Solutions reserves the right to amend and change responsibilities as necessary to meet business and organizational needs.
Responsible for maintaining electronic records on all employees in the region for training, safety, plant site-specific, ISTC, Safety Council, etc. Processall invoices received for payment through the AP Invoice Submission/Escalationform. Performadministrative functions pertaining to the operation of the company and the safety of company personnel.
Primary Duties & Responsibilities:
Maintain electronic records for all employeesin the areaincluding, but not limited to:
Training(Internal and OEM)
Safety & Quality(Internal & Customer specific)
ISNetworld/Safety Council/ISTC, etc.
Plant Site-Specific
TWIC
OSHA training
Maintain electronic records for all equipment (not to include preventive maintenance) for all facilities in the area.Including but not limited to:
Mobile Units
Calibrated Equipment
SIS Vehicles
Fork Lifts
PMI Locker/PMI Gun
Assist with resolvingAP/AR issues
Set up new vendors and credit apps
Reconcile credit card statements
Handle all technician per diem for assigned facilities
Data entry for service work with attention to detail and timely execution
Input purchase orders for materials required to complete orders and issue POs to vendors
Routinely communicate with vendors to monitor delivery dates
Purchasing of Safety, shop, and office supplies for assigned facilities
Answering phones, filing, and continuously improve processfor assigned facilities
Other duties as assigned by Area Operation Director
Positional Requirements & Qualifications:
Education & Experience
HS Education or GED equivalent
Solid understanding of basic bookkeeping
Skills & Abilities:
Highly organized
Effective time-management
Detail-oriented
Self-Motivated
Oracle
Must be able to travel and have a clear driving record in accordance to companydriving guidelines
Clear background check and drug/alcohol screening
Essential Physical Functions:
Travel: less than 5%
Lifting up to 20 pounds
Bending, stooping, walking
This job description is intended to describe the general nature and level of the work. It is not an exhaustive list of all duties and responsibilities. Setpoint Integrated Solutions reserves the right to amend and change responsibilities as necessary to meet business and organizational needs.
