Administrative Assistant

Job Summary

Responsible for maintaining electronic records on all employees in the region for training, safety, plant site-specific, ISTC, Safety Council, etc. Processall invoices received for payment through the AP Invoice Submission/Escalationform. Performadministrative functions pertaining to the operation of the company and the safety of company personnel.

Primary Duties & Responsibilities

• Maintain electronic records for all employeesin the areaincluding, but not limited to:
• Training(Internal and OEM)
• Safety & Quality(Internal & Customer specific)
• ISNetworld/Safety Council/ISTC, etc.
• Plant Site-Specific
• TWIC
• OSHA training
• Maintain electronic records for all equipment (not to include preventive maintenance) for all facilities in the area.Including but not limited to:
• Mobile Units
• Calibrated Equipment
• SIS Vehicles
• Fork Lifts
• PMI Locker/PMI Gun
• Assist with resolvingAP/AR issues
• Set up new vendors and credit apps
• Reconcile credit card statements
• Handle all technician per diem for assigned facilities
• Data entry for service work with attention to detail and timely execution
• Input purchase orders for materials required to complete orders and issue POs to vendors
• Routinely communicate with vendors to monitor delivery dates
• Purchasing of Safety, shop, and office supplies for assigned facilities
• Answering phones, filing, and continuously improve processfor assigned facilities
• Other duties as assigned by Area Operation Director
  
  

Positional Requirements & Qualifications

• Education & Experience
• HS Education or GED equivalent
• Solid understanding of basic bookkeeping
• Skills & Abilities:
• Highly organized
• Effective time-management
• Detail-oriented
• Self-Motivated
• Oracle
• Must be able to travel and have a clear driving record in accordance to companydriving guidelines
• Clear background check and drug/alcohol screening
  
  

Essential Physical Functions

• Travel: less than 5%
• Lifting up to 20 pounds
• Bending, stooping, walking
  
  

This job description is intended to describe the general nature and level of the work. It is not an exhaustive list of all duties and responsibilities. Setpoint Integrated Solutions reserves the right to amend and change responsibilities as necessary to meet business and organizational needs.