Principal Secretary

Position Title: Principal/Vice Principal Secretary FLSA Status: Non-Exempt

Responsible to: Building Principal, Assistant Principal, Supervises: none

Athletic Director

Evaluated by: Building Principal/Assistant Principal

Terms of Employment: 210 days, 8 hours/day

Evaluation Period:

• Formative evaluations throughout the school year as per WCS Performance and Assessment Procedures.
• Annual summative evaluation prior to July 1.

Purpose of the Position:

• To assist immediate supervisor with the day-to-day responsibilities while presenting a personable/ professional public image for the school.

Minimum Requirements: The following are the qualifications and minimum requirements necessary for a person to perform this job.

• High school diploma and post-secondary training or work experience
• Strong organizational and leadership skills
• Excellent communication skills both oral and written
• Ability to be bonded

Essential Functions of the Position: The following functions have been determined by Wa-Nee Community Schools to be essential to the successful performance of this position.

• Responsible for reporting monthly and bi-weekly payroll.
• Accept phone calls directed to the supervisor.
• Screen calls evaluate nature of call and resolve or re-direct.
• Maintain supervisor’s voice mail, as requested and scheduling of appointments.
• Prepare all reports as required by Administration Office; this includes opening and closing of school documents, membership reports, staff/schedule of assignments, state reports and any other reporting requested.
• Maintain records and process vendor orders for building.
• Request and track work order requests.
• Maintain all confidential personnel files for building.
• Process and direct documentation to staff from supervisor.
• Receive, review, and distribute mail sent to supervisor.
• Work closely with PTO/PTA, Community Foundation, and/or Boosters to coordinate events.
• Set up and keep books in conjunction with the requirements and accepted procedures of the State Board of Accounts.
• To receipt money and deposit daily. When money is received to deposit in an extra-curricular account

(1) Write a deposit ticket in the amount of the money

(2) Write who is depositing the money and to what account.

• Give receipt to those who turn-in money for extra-curricular accounts.
• Pay all bills promptly and to keep posting to various accounts up to date so as to furnish a balance in each account at any time.
• Prepare reports and financial reports as required by law and in the area served.
• Make an end of the year report regarding extra-curricular account.
• Send fee statements at beginning of school and one each quarter.
• Provide principal with a balance of all accounts each month after bank reconciliation.

Secondary Functions of the Position: The following functions, while important and necessary to the position, have been determined by Wa-Nee Community Schools to be marginal to the successful performance of this position.

• Perform other duties and responsibilities as needed or as directed by the Building Principal, Director of Guidance, Business Manager, or Superintendent.

Knowledge of:

• Policies, procedures and functions of Wa-Nee Community Schools Board of Trustees and the Indiana Department of Education
• Applicable software and applications

Ability to:

• Plan, organize, and schedule priorities.
• Use independent judgment and initiative in making sound decisions and in developing solutions to problems.
• Discreetly handle confidential and politically sensitive matters.
• Make independent decisions in accordance with established policies and procedures.
• Tactfully and courteously respond to requests and inquiries/complaints from the general public and staff.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with students, staff, and the community.

Equipment Used:

• General Office Equipment (computer, telephone, copier, fax machine).

Place Where Work is Performed:

• Assigned Wa-Nee Community School building

Physical Demands:

• Must be able to sit and/or stand for long periods of time.
• Must be able to stoop, kneel or crouch.
• Must be able to hear and speak clearly.
• Must be able to lift items of 20 lbs. regularly/50 lbs. occasionally.

How this Job Description was developed:

This job description was developed by the HR Department.