Facilities Coordinator - Project Manger

We are looking for an experienced Facilities Coordinator - Project Manager to support the Practice and our senior members of the leadership team with administering strong project management skills and strong facilities oversight and building related activities across all locations for our busy and growing practice. You will be responsible for preserving the good condition of infrastructure and ensuring that facilities are safe and well-functioning.

The ideal candidate will be well organized and able to optimize the use of space and equipment while reducing operating costs. Phenomenal efficiency and project management can set you apart from our candidate pool.

The primary goal is to ensure our practice locations (both existing and up-and-coming,) are well maintained for our staff and patients alike.

Responsibilities

• 
  Point of contact for the property managers regarding the lease and day-to-day operation of our offices
• Manage all vendor accounts for building maintenance (janitorial, HVAC, plumbing, electrical) office and medical supplies, clinic and office furnishings.
• Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Inspect buildings’ structures to determine the need for repairs or renovations
• Review utilities consumption and strive to minimize costs
• Control activities like parking space allocation, waste disposal, building security etc.
• Work with HR to allocate office space according to needs
• Handles insurance plans and service contracts for maintenance
• Keeps financial and non-financial records
• Performs analysis and forecasting of the facility needs by location
• Assist with location moves and organization of location specific physical set-up and equipment needs
• Support the executive leadership team with event planning
• Support the executive leadership, employees and new provider candidates with all required travel and extended stay arrangements
• Handle facility tours and employee introductions for provider candidates
• Other duties as assigned...

Requirements and skills

• Minimum 5 years of facilities experience
• Minimum 3 years in successful project management experience
• Proven ability to adapt, manage and implement change in a fast paced work environment
• Experience in space planning, and all facets of property operation and building management
• Communication Proficiency (oral and written)
• Customer Focused (internal and patients)
• Well-versed in facilities management best practices
• Knowledge of basic accounting and finance principles
• Excellent verbal and written communication skills
• Excellent organizational and leadership skills
• Strong analytical/critical thinking
• Relevant professional qualifications (e.g. CFM, FEM) will be an advantage