Director of Finance

POSITION DESCRIPTION

The Director of Finance serves as a member of the senior leadership team overseeing all financial
and accounting matters ensuring transparency, oversight, sustainability, and compliance. Reporting
to the CEO, and working closely with the Board Treasurer, the Director of Finance develops and
implements a multi-year financial plan, underpinned with actional solutions, in support of
strategic and operating goals. As a senior leadership team member, this position partners with
museum leadership, staff, and board, conceptualizing and analyzing problems and solutions in a
proactive, constructive, and creative manner driving improved performance across the organization.

Salary: $110,000 - $130,000 anually

ESSENTIAL RESPONSIBILITIES

• Oversee internal and external financial reporting up through Board of Trustee level including issuance of operations reports, budget analysis, projections, and annual financial statements.
• Direct the annual budgeting process and the development of financial plans/systems including annual/multi-year fiscal forecasts.
• Construct financial models and strategic analysis for proposed Museum activities and programs.
• Support department heads in understanding the financial and/or operational implications of programming decisions.
• Ensure that the museum’s accounting and financial functions are performed effectively (quality, accuracy, timeliness.) Continue to build effective and streamlined administrative/financial systems.
• Ensure that the museum’s financial condition is in accordance with the guidelines established by management and the Board.
• Assures compliance with the museum’s internal controls.
• Create and manage a multi-year financial tool in support of the goals and objectives in the strategic plan and to facilitate long-term direction setting and operational decision-making.
• Optimize accounting system technology. Access and effectively utilize Financial Edge and Tessitura technology platforms.
• Motivate, supervise, evaluate, and mentor finance staff and other direct staff reports.
• Create a supportive, collaborative, productive and healthy work environment based on respect, teamwork and clear expectations and responsibilities. Set performance standards and provide timely, constructive feedback. Support opportunities for professional development.
• Establish and maintain accounting control over the museum’s restricted and endowment funds, monitoring and tracking the investment portfolio.
• Direct cash activities to maintain appropriate cash levels in line with cash management and banking policies, procedures, and protocols. Manage banking relationships to optimize service and minimize cost to the museum.
• Ensure compliance with funder regulations and all applicable state and federal laws.
• Provide grant funding support as required.
• Assures timely completion of the financial and retirement plan annual audits and support for other audit activities including year-end financial review.
• Oversees the preparation of tax returns including but not limited to Federal 990 and 990T, CT-990T, 5500 and Single State Audit Act, etc.
• Stays abreast of changing rules, regulations and best practices ensuring organization complies with existing standards and changes, i.e., AICPA, FASB, GAAP, IRS, and Federal and State regulations.
• Serves as the functional expert and staff liaison to the Finance, Audit, and the Investment committees of the Board of Trustees. Also serve as attendee to the Facility Committee.

MINIMUM REQUIREMENTS
Education and Experience:

• Certified Public Accountant (CPA) license or Master’s level achievement if not a CPA, is preferred.
• Bachelor’s degree in Finance, Accounting, or related field.
• Extensive successful experience leading a comprehensive finance operation including supervision of a professional staff, preferably a minimum of ten years.
• Related experience in non-profit or an arts/cultural organization is preferred.

Skills and Abilities:

• Strong ability to provide operational level direction to the museum’s financial activities.
• Excellent analytic and problem-solving skills, focusing on strategic data analysis
• Ability to lead, supervise, motivate, and evaluate staff in high volume, fast-paced environment.
• Ability to work effectively and in close cooperation with a wide range of stakeholders, including Trustees, coworkers, outside entities and individuals, to ensure the successful operation of the finance operation and the museum.
• Agility, demonstrating a comfort level with ambiguity by acting/reacting with flexibility and
• approaches problems from different perspectives with a solution orientation.
• Strong ability to assess and implement opportunities for improvement in financial
• administration.
• Strong interpersonal skills to foster effective working relationships at all levels.
• Successful use and knowledge of computerized accounting applications and spreadsheet software.
• Maintains current knowledge of accounting practices, internal controls, FASB and GAAP, and nonprofit compliance.
• Ability to communicate effectively, with demonstrated active listening skills and clear verbal and written communication skills.
• Ability to engage in self-evaluation with regard to leadership, performance, and professional
• growth.

WORK SCHEDULE
The work schedule generally is Monday through Friday, 9 a.m. to 5 p.m. A flexible work schedule or
additional work hours may be necessary, to meet the requirements of this position, which could
encompass evening hours and weekend work.

WORKING CONDITIONS
Physical Demands
The work environment characteristics described here are representative of those a Director of
Finance encounters while performing the essential functions of the role:

Climate controlled art museum with display galleries, standard offices, cafe´, library/archives,
theater, museum shop, and other non-public spaces. Work is performed primarily indoors and
occasionally outdoors, in lobbies, art display galleries, public spaces and non-public offices and
storage areas.
Compliance with Museum health and safety-related protocols is required.

This job operates in a clerical, office setting within a museum with both modern and historic
architectural elements. This role routinely uses standard office equipment such as computers,
phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job,
the employee is frequently required to receive oral and written instructions and to clearly
communicate in person, over the telephone, through email and through other electronic means.
Employee is required to move about the work area, ascend and descend stairs; and stand and/or sit
for extended periods of time.
The employee is occasionally required to lift, drag and/or move up to 15 pounds unassisted. The
employee is required to visually or otherwise identify, observe, assess and differentiate dimension
and color.

Reasonable accommodations may be made to enable qualified individuals with a disability to perform
the essential functions to the extent the Wadsworth may do so without undue hardship.