Administrative Assistant – Office of the President

Title: Administrative Assistant

Department: Office of the President

Employment Status: Full Time

FLSA Status: Non-Exempt

Organizational Relationship: Reports to the Executive Assistant to the President/Office Manager.

Objective: The Office of the President is seeking an organized and personable Coordinator to provide front desk coverage, coordinate office operations under the guidance of the Executive Assistant to the President, and provide administrative support for the office. The Coordinator will be the face of the Office of the President, greeting visitors and callers warmly and professionally and helping to maintain a positive and professional office environment.

Duties/Responsibilities include, but are not limited to:

• President's Office front desk coordination: Answer and direct incoming phone calls, greet and direct office visitors, manage incoming and outgoing mail and deliveries and maintain a highly coordinated and professional front office. Help maintain copy/supply rooms. Maintains the office's conference room calendar. Coordinate with appropriate service units to address maintenance or IT issues for the office.
• Support for Executive Assistant in office operations: Under the direction of the Executive Assistant, manage office operations and workflow including directing or addressing inquiries to the President’s Office email inbox, preparing reports & budgets, managing expense reconciliation and reimbursements, and maintaining digital and physical office records. Provide "back-up" coverage for the Executive Assistant for presidential support.
• Administrative support to Board of Trustees: Under the direction of the Executive Assistant, utilize OnBoard software to ensure the smooth execution of quarterly and special board meetings. Assist in developing agendas, maintaining consistent formatting for clarity and professionalism, creating and managing schedules for board members, and compiling comprehensive board books for printing and distribution. Help track attendance and coordinate logistics.
• Event and meeting support: Support the execution of the President’s participation in meetings, special events, and fundraising engagements, coordinating materials production and distribution, facilities, technology, and other meeting logistics, and ensuring appropriate follow-up. Preparing meeting materials, reports, and presentations, and providing support to special projects.
• Perform other related duties as assigned by the Executive Assistant or the President.

Nothing in this job description restricts Management’s right to assign or reassign duties and responsibilities to this job at any time.

Qualifications and Skills:

• Education - High school diploma or equivalent, associate's or bachelor's degree preferred
• Experience - 2 years of administrative experience, preferably in a higher education setting or in support of senior executive leaders
• Skills
  • Strong working knowledge of the Google Suite (Google Calendar, Google Drive, and Google Docs, Slides, Sheets, and Forms)
  • Strong working knowledge of Microsoft Office products
  • Experience in any of the following programs is a plus: Raiser's Edge NXT, Slate, Asana, RingCentral, Calendly, OnBoard

• Attributes
  • Outstanding customer service skills
  • Excellent organizational skills and attention to detail
  • Strong written and verbal communication skills
  • Ability to work independently and as part of a team
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Commitment to higher education and the mission and goals of Wagner College

To apply, please submit a resume and cover letter using this brief form.

Additional Information
In compliance with NYC’s Pay Transparency Act, the annual base salary range for this position is $40,000 - $45,000. Wagner College considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.

Wagner College achieves this mission through the implementation and enhancement of The Wagner Plan for the Practical Liberal Arts, which was formally launched in 1998. This innovative and bold curricular methodology is predicated on a method of integrated learning. It builds upon Wagner’s history of combining liberal arts and focused professional programs, coupled with our unique location, and requires experiential learning for all students. The Plan has thus ushered in a new vision of engaged student learning that is at once reflective and integrated, theoretical and practical. Our goal has been and continues to be, to provide a transformative college experience that best prepares our students for positions of effective and responsible leadership and citizenship in their chosen professions, and in their personal and public lives. From the outset, our faculty have eagerly led this learning-centered endeavor.

Preparing all students for such leadership requires a coherent, efficient, effective, and universal educational program and a focused Faculty and Administration, supported by an equally committed Board of Trustees.

Wagner College prepares students for life, as well as for careers, by emphasizing scholarship, achievement, leadership, and citizenship. Wagner offers a comprehensive educational program that is anchored in the liberal arts, experiential and co-curricular learning, interculturalism, interdisciplinary studies, and service to society, and that is cultivated by a faculty dedicated to promoting individual expression, reflective practice, and integrative learning.

Wagner College offers a generous benefits package that includes medical, dental, vision, pension, and paid time off benefits to all full-time employees. The Wagner College Office of Human Resources partners with all members of the College community to cultivate a work environment that values equal opportunity, diversity, equity inclusion and access, professional development, and individual excellence.

Wagner College provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, national or ethnic origin, sexual orientation, gender identity or expression, marital status, age, disability, or genetics. In addition to federal law requirements, Wagner College complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence,

• Posted in Non-Exempt on Apr. 5, 2024