What are the responsibilities and job description for the Assistant Controller position at Wagner College?
The Finance and Business Office is responsible for the overall integrity of the College’s fiscal activities. It provides timely and accurate financial information to key stakeholders, while protecting College assets, both real and intangible, and ensuring College compliance with federal, state, and local tax laws from a financial and fiduciary vantage point.
The Assistant Controller will report directly to the Controller, and will be independently responsible for the management, execution, and support of several complex strategic and operational financial activities.
DUTIES/RESPONSIBILITIES:
Essential Functions:
- Manage and reconcile general ledger accounts
- Approve journal entries within the Oracle system
- Accounting for Fixed Assets and Payroll
- Coordinate with external auditors on the College’s five annual audits
- Review of invoice coding within the Oracle system
- Review monthly bank reconciliations performed by the Accounting Analyst
- Supervise Accounts Payable functions, including the preparation of 1099 forms and sending unclaimed funds to NY State
- Prepare Quarterly Sales Tax submissions
- Prepare and file form 990 annually
- Assist in the preparation of monthly and annual financial statements
- Assist in compiling financial information and documentation needed by the College for external reporting.
- Perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are related to the position.
Non-Essential Functions:
- Assist with work assignments and special projects within the department as requested.
- Interact daily, in-person, via telephone and through e-mail with administration, students, and outside agencies providing assistance and information regarding financial and general inquiry.
Supervisory Responsibilities:
- Accounts Payable Manager
- Accounting Analyst
QUALIFICATIONS:
Education:
- Bachelor’s Degree in Accounting, plus 5 years of relevant accounting experience
- MS in Accounting or MBA is preferred
- Financial experience with a higher education institution or non-profit organization is highly desirable.
- Highly effective communication, organizational, and interpersonal skills.
Licenses:
- CPA required
Desired Work Traits:
- Experience in Higher Education
- Strong initiative and ability to manage multiple projects
- Ability to complete projects in a timely and accurately manner
- Must be detail-oriented with strong organizational and analytical skills
Computer Skills:
- Proficiency in Microsoft Office applications
- Experience in Oracle (a plus)
Communication/Interpersonal Skills:
- Must exhibit competence with verbal and written communication skills and an ability to maintain effective relationships with various campus departments, and outside organizations.
- Ability to work individually or as part of a team
SPECIAL CONSIDERATIONS
Nothing in this job description restricts Management’s right to assign or reassign duties and responsibilities to this job at any time.
