What are the responsibilities and job description for the Administrator position at Wake County Public School System?
Overview
POSITION TITLE (Oracle title)
ADMINISTRATOR
WORKING TITLE
Project Manager Regional Maintenance
SCHOOL/DEPARTMENT
Maintenance and Operations
LOCATION
Rock Quarry Road, Raleigh, NC
PAY GRADE
Administrator Band 4
FLSA STATUS
Exempt
ELIGIBILITY FOR EMPLOYMENT CONTRACT
No
WORK WEEK SCHEDULE
Monday-Friday (occasional evenings and weekends) Position is not available for a Hybrid Telework workweek
POSITION PURPOSE:
Coordinates work orders and scheduling of contracted work related to general construction and trade specific work related to building repairs. Responsible for inspecting work for compliance. Compiles contract packages and processes invoices.
MINIMUM QUALIFICATIONS:
KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)
Comprehensive knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps;
Considerable knowledge of maintenance and general construction;
Ability to read architectural blueprints and drawings;
Ability to meet deadlines;
Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
Ability to establish and maintain effective working relationships with school system staff, external agencies, and vendors.
EDUCATION, TRAINING, AND EXPERIENCE
High School diploma or GED equivalency;
Five years of experience in maintenance, construction, or related field;
Working knowledge of computerized maintenance management system.
CERTIFICATION AND LICENSE REQUIREMENTS
Must hold and maintain a valid motor vehicle operator’s license according to the State of North Carolina requirements;
Within twelve months of employment complete safety training according to OSHA standards.
PREFERRED QUALIFICATIONS:
Working knowledge of maintenance and general construction;
Two-year technical or management degree in related field preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Manages and coordinates general construction and trade specific work by reviewing work orders, cost estimates, scheduling work, reviewing/processing invoices.
Manages and initiates contracts for general construction repair work.
Provides expertise on supporting operations by analyzing general construction repair needs and identifying solutions.
Collaborates with contractors and vendors on a regular basis to ensure repairs are completed as specified while also adhering to Wake County Public School System’s policies and state/federal laws and regulations; inspects projects to ensure compliance as required by design guidelines, contract documents, codes, and regulations.
Maintains and updates documents on all work.
Provides analysis and recommendations to Director on resource allocation, work execution, and process improvements relating to Maintenance and Operations processes, resources, and mission requirements.
Performs other related duties, as assigned.
WORK ENVIRONMENT/PHYSICAL REQUIREMENTS
This position operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff and staff members of external agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force. The work frequently requires driving automotive equipment. Travel is required to schools, central services offices, and locations within Wake County.
EFFECTIVE DATE: 6/2024
DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.
