What are the responsibilities and job description for the Faculty Affairs Program Manager position at Wake Forest?
Picture yourself at Wake Forest University School of Medicine, where you will play a pivotal role as a Program Manager in Faculty Affairs. Here, you will have the opportunity to shape the future by planning, designing, and implementing programs, contributing to data collection, and ensuring the excellence of program offerings. Your journey with us would involve providing invaluable oversight in data management and financial reporting, as well as championing operational excellence in special projects.
Joining our team means joining an organization where your contributions matter. You'll work in an environment where your skills and expertise will be valued and recognized. Collaborate with a diverse group of professionals dedicated to excellence and innovation.
Education/Experience:
We invite candidates with the following qualifications to apply:
- Bachelor's degree or an equivalent combination of education/experience.
- Four years of experience, including at least two years in project and development program management.
- Strong PC knowledge of: Microsoft Office Tools (Word, Excel and Power Point).
- Ability to critically think and, once trained, work independently to meet expected deadlines.
- Ability to multitask and prioritize.
- Strong communication (verbal and written), facilitation, quantitative and analytical skills.
- Understanding of financials budgeting.
Essential Functions:
As a valued member of our Faculty Affairs team, you will:
- Oversee and manage the appointments, promotion, and tenure (APT) process to ensure adherence to institutional policies and deadlines.
- Interpret and apply faculty policies related to APT, ensuring compliance with institutional, state, and accreditation standards.
- Maintain and update APT guidelines and documentation as policies evolve.
- Develop and manage timelines for APT cycles, ensuring all participants adhere to deadlines.
- Coordinate review committees, including scheduling meetings, preparing materials, and facilitating communication.
- Track candidate progress and maintain accurate records for all APT actions.
- Serve as the primary point of contact for faculty, department chairs, and administrators regarding APT procedures and requirements.
- Provide training and guidance to faculty and staff on APT policies, best practices, and system navigation.
- Draft and distribute official communications related to APT actions.
- Maintain databases and electronic systems to track APT actions, decisions, and faculty records.
- Generate reports and analytics to support leadership in APT decision-making and process improvements.
- Ensure confidentiality and security of sensitive APT records.
- Identify and implement process improvements to enhance efficiency and effectiveness of APT workflows.
- Collaborate with institutional leadership to refine policies and ensure best practices in faculty evaluation.
- Stay informed of national trends and institutional benchmarks for faculty promotion and tenure.
- Plan and coordinate APT-related events, such as faculty workshops, committee meetings, and recognition ceremonies.
- Prepare agendas, minutes, and supporting materials for APT review committee meetings.
SKILLS & QUALIFICATIONS:
- Strong PC knowledge of: Microsoft Office Tools (Word, Excel and Power Point).
- Ability to critically think and, once trained, work independently to meet expected deadlines.
- Ability to multitask and prioritize.
- Strong communication (verbal and written), facilitation, quantitative and analytical skills are required.
This position is in person four days a week with one day working remotely.
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