What are the responsibilities and job description for the Executive Assistant, C-Suite position at Walden University?

Job Description

Opportunity at a Glance

The position should only be used for roles that provide support to : C-Suite executives (only direct reports to CEO) The position provides a wide range of administration, general support and analysis duties of a highly responsible and confidential nature. The position will have regular exposure to confidential material and requires a great deal of professionalism, discretion and integrity in dealing with internal and external contacts.

Responsibilities

Executive Support

Anticipate the needs and use discretion when setting priorities to keep the leader updated and aware of meetings, agendas, travel, upcoming events, incoming emails and letters, situations relating to the administrative office, campuses, employees and visitors.
Manages the leader’s calendar and contact database to schedule meetings, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies / equipment, prepare expense statements, reserve and prepare facilities and catering.
Act as a liaison between the leader and employees, clients and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention.
Handle a wide variety of complex situations and time conflicts involving the business / administrative functions of the office and is responsible for confidential and time sensitive material on a regular basis.
Provide administrative support for other member(s) of the Executive Leadership Team as assigned / directed by leader.

Board Support

Prepare high level documentation and advanced correspondence for presentation to the Members of the Board and / or Executive Leadership Team.

Maintains accurate records and files; ensures filings and board materials are in proper format and filed in a timely manner; supplies information upon request.

Event Planning

Organize large meetings / events both onsite and virtual which may include multiple departments of the organization.

Assist in preparing the budget and tracking expenses.

Offer support and assistance to other departments and employees as needed for special projects and / or events, including Walden commencement.

Completes other duties as assigned.

Performs other duties as assigned

Complies with all policies and standards

Performs other duties as assigned

Complies with all policies and standards

Qualifications

Bachelor's Degree required but may substitute a combination of education and experience required.

8 executive assistant experience required.

Prior experience supporting a leader within a legal capacity required.

Microsoft Word, Excel, PowerPoint, Outlook and other Microsoft applications; Meeting note taking.

Excellent organizational, oral and written communication skills.

Ability to multi-task, work independently and as a team member.

Ability to maintain composure when working under pressure.

Attention to detail.

Ability to use good judgment and discretion daily as well as when presented with confidential information.

Event / meeting planning experience required.

Additional Information

In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $23.65 and $41.47. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits.

Adtalem offers a robust suite of benefits including :

Health, dental, vision, life and disability insurance

401k Retirement Program 6% employer match

15 Days of Paid Vacation Days each Calendar Year

12 Paid Holidays 2 floating holidays

For more information related to our benefits please visit : https : / / careers.adtalem.com / benefits.

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation

Salary : $24 - $41

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