Payroll & Benefits Manager

Job Overview 

Waldron Mercy Academy is a co-ed private Catholic school serving grades Preschool through 8th Grade. We are seeking a detail-oriented and knowledgeable Payroll & Benefits Manager to oversee our employee benefits programs and ensure compliance with applicable regulations. The ideal candidate will possess strong analytical skills and a solid understanding of benefits administration, payroll management, human resources and accounting principles. 

Responsibilities 

• Process payroll and record related accounting transactions. 
• Manage and administer employee benefit programs including; medical, dental, vision, 403(b) retirement plan, life insurance, FMLA, short-term disability and flexible spending accounts for medical/dependent daycare. 
• Maintain professionalism and confidentiality in all matters. 
• Assist with the hiring and onboarding process for new employees. 
• Create and maintain adequate and accurate employee files. 
• Responsible for employee education related to payroll and benefits, including the open enrollment process and life event changes. 
• Responsible for appropriate record retention and security. 
• Reconcile all benefit invoices to ensure proper billing and proper employee enrollment. 
• Ensure compliance with ACA, HIPAA, FLSA and other applicable regulations.
• Track clearances and other related staff compliance requirements, including compliance with school policies and procedures, mandated training, and state and federal regulations. 
• Support staff development, coaching and growth. 
• Manage the Vector Solutions Training System. 
• Maintain systems that track employee benefits, attendance and monitor compliance
• Assist with audit preparation and accounting as needed. 
• Complete government surveys and other internal and external reporting requirements.
• Carry out tasks as assigned by the Head of School and the Director of Finance and Operations. 

Qualifications: 

• M.B.A. or Bachelors’ degree in business or accounting and a minimum of five years of relevant HR experience. 
• Ability to communicate effectively with school representatives, parents, and students.
• Working knowledge of human resources, benefits administration and various software programs. 
• Ability to plan and manage multiple functions and activities. 

Physical Requirements and Work Environment: 

• Occasionally lift up to 30 pounds.
• Works in a fast paced environment dealing with a wide variety of challenges, deadlines and a varied and diverse array of contacts. 
• Works on site and may work at a desk and computer for extended periods of time.