Assistant Project Manager - (Design Services)

Responsibilities

The Assistant Project Manager (APM) role involves a wide array of responsibilities designed to ensure projects are executed efficiently, meet client expectations, and adhere to budgets and timelines

Project Scheduling & Coordination:

Coordinate schedules for project teams to maintain adherence to timelines and specifications

Conduct weekly meetings to discuss project status, budgets, and plans

Modify plans or schedules based on status reports and project progress

Document Management:

Review shop drawings for accuracy and compliance with project requirements

Maintain change order logs and ensure timely approval and tracking

Generate and respond to RFIs (Requests for Information) and coordinate their integration into the project

Reporting & Communication:

Prepare project reports for internal management, clients, and stakeholders

Communicate technical advice and solutions to project teams, vendors, and clients

Resolve vendor, subcontractor, and team challenges professionally

Cost and Billing Management:

Track project costs, billings, and payment schedules to ensure financial accuracy

Understand and apply billing methods based on contract terms (e.g., percent complete)

Logistics & Material Coordination:

Ensure timely delivery of materials and equipment through coordination with shop, warehouse, and field teams

Facilitate mockup room preparation and installations

Problem-Solving & Decision-Making:

Address project issues proactively, balancing production, quality, and safety

Utilize technology to monitor progress, track financials, and verify materials and labor

Qualifications

Attention to Detail: Strong ability to process detailed information and ensure quality outcomes

Strong understanding of project cost drivers (labor, materials, equipment, etc.)

Familiarity with construction and design processes, safety standards, and quality control

Communication Skills: Ability to write routine reports, maintain correspondence, and interact effectively with clients and teams

Technological Proficiency:

Proficient in Windows OS and MS Office Suite (Outlook, Word, Excel)

Familiarity with project management software and tools for scheduling and tracking

Problem-Solving Abilities: Ability to make sound decisions under pressure and tight deadlines

Strong organizational skills for managing multiple moving parts in a project

Proactive mindset to anticipate challenges and act decisively

Collaborative approach to work seamlessly with cross-functional teams

Capacity to adapt to dynamic project needs while maintaining professionalism

This comprehensive overview provides clarity on the essential expectations for an APM role and the qualifications necessary for success

Position requires manual dexterity to operate a computer keyboard and standard office equipment with ability to effectively communicate by phone, e-mail, writing and face to face

Must be able to lift items weighing up to 50 pounds

Must be able to lift bins of mail weighing up to 20 pounds and push dollies with mail bins

The position requires considerable concentration and ability to manage time effectively

The position is subject to stress caused by mandatory deadlines and heavy workload

Requires the ability to ask questions that will bring forth the information needed to make sound decisions

Job Type: Full-time

Pay: $68,210.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching

Schedule:

• Monday to Friday

Work Location: In person

Salary : $68,210 - $80,000