Executive Assistant

Job Summary

We are seeking a highly organized and proactive Executive & Personal Assistant to support a busy executive in the construction industry. This role requires an individual who can manage scheduling, communication, and administrative tasks while also handling personal errands and day-to-day needs. The ideal candidate is highly organized, adaptable, and able to anticipate needs in a fast-paced work environment.

Key Responsibilities

Executive Support:

• Manage emails, calendars, and scheduling for the executive.
• Coordinate meetings, travel arrangements, and appointments.
• Prepare reports, presentations, and correspondence.
• Handle confidential documents and maintain accurate records.
• Assist with task prioritization, follow-ups, and reminders.
• Act as a liaison between the executive, employees, and external contacts.

Industry-Specific Support:

• Assist with organizing construction-related documents, invoices, and contracts.
• Track project timelines, schedules, and important deadlines.
• Coordinate communication between office and job sites as needed.
• Assist with vendor and client follow-ups to keep projects on track.
• Handle expense tracking, invoicing, and basic bookkeeping support.
• Help collect and organize data and information for decision making.

Personal Assistant Duties:

• Run personal errands such as picking up/dropping off dry cleaning, managing household needs, and coordinating personal appointments.
• Assist with travel planning, reservations, and itinerary management.
• Handle personal shopping, gifts, and other time-sensitive tasks.
• Help manage household maintenance schedules, service appointments, and deliveries.
• Coordinate with family members or personal contacts as needed.

General Office & Administrative Tasks:

• Maintain organized files, records, and documentation.
• Assist with expense reports and office supply management.
• Handle incoming calls and messages, ensuring prompt responses.
• Provide general administrative support to ensure smooth daily operations.

Qualifications & Skills:

• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and project management tools.
• Excellent written and verbal communication skills.
• Ability to work independently, problem-solve, and manage multiple tasks efficiently.
• Understanding of construction or contracting industries is a plus but not required.
• Must have a valid driver’s license and be comfortable running errands.

Why Join Us?

• Work closely with leadership and make a direct impact on operations.
• A dynamic and fast-paced work environment in the construction industry.
• Competitive salary, benefits, and opportunities for growth.

If you have read the job description and are interested. Here is how you apply. Without doing so your application will not be considered.

Please send your resume and a brief cover letter outlining your experience and interest in this position to jacob@wallbinhoppers.com

Subject title of the E-mail: Executive Assistant Job : (Your Name)

Job Type: Full-time

Pay: From $35,000.00 per year

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• On call

Ability to Commute:

• Clinton, OK 73601 (Preferred)

Ability to Relocate:

• Clinton, OK 73601: Relocate before starting work (Preferred)

Work Location: In person

Salary : $35,000