Preschool Programs Enrollment Coordinator

PURPOSE STATEMENT

This position assumes overall responsibility for the enrollment, recruitment, selection, eligibility, and attendance for the preschool programs located at the Walla Walla Center for Children & Families. The Enrollment Coordinator corresponds with multiple programs and agencies to ensure full enrollment is maintained at all times.

ESSENTIAL FUNCTIONS

• Responsible to develop, maintain, and manage a system to track eligibility, recruitment, selection, enrollment, and attendance of children to comply with federal and state regulations.
• Maintain, track, and monitor enrollment process from initial Interest Form to program registration.
• Conduct eligibility interviews with applicants to ensure complete and correct information on the Early Learning Interest Form.
• Provide frequent in person, phone and written contact with staff and families, often involving sensitive and or confidential information.
• Serve as Homeless and Foster care liaison for our Transition to Kindergarten program.
• Coordinate and Facilitate the building annual recruitment meeting.
• Submit monthlyHead Start enrollment report to the Office of Head Start (HSES).
• Collaborate with College place and Walla Walla Child care Community providers.
• Make eligibility decisions that meet requirements of Head Start and ECEAP Performance Standards, and any local, state and / or district policies.
• Ensure tracking, follow-up, and analysis of enrollment data and produce regular reports for management meetings.
• Provide leadership in the development of agency wide recruitment planning.
• Form and maintain working relationships with outside agencies to facilitate both recruitment and services to enrolled and wait listed families.
• Organize outreach and recruitment activities to provide information and enrollment opportunities to children and families throughout the year.
• Maintain filing systems and eligibility files for all enrolled, previously enrolled, and wait listed applicants. Ensure files are accurate and accessible for both processing and annual audits.
• Provide pertinent enrollment, recruitment, selection, eligibility, and attendance information for program and agency grants, community assessments, staff and parents.
• Provide information, referral, and coordinating efforts to link staff and families with appropriate childcare resources.
• Serve as a liaison to the local early learning community as a participant in community early learning events.

OTHER FUNCTIONS

REPORTING RELATIONSHIPS

Reports to the building administrator.

MENTAL DEMANDS

Required to handle a wide range of student, staff and public needs in a positive and service oriented manner. May occasionally deal with distraught or difficult students or parents.

PHYSICAL DEMANDS

May be required to physically transfer students.

MINIMUM QUALIFICATIONS

Education and Experience

Knowledge, Skills, and Abilities

Licenses / Special Requirements

TERMS OF EMPLOYMENT

CONDITIONS

The preceding list of essential functions is not exhaustive and may be supplemented as necessary.

The Walla Walla School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The Walla Walla School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services and activities. For information regarding translation services or transitional bilingual education programs, contact (509) 527-3000. The following employees have been designated to handle questions and complaints of alleged discrimination :

Civil Rights Compliance Coordinator

Title IX Coordinator

Dr. Mindy Meyer, Director of HR

364 S. Park Street

Walla Walla, WA 99362

509) 527-3000

mmeyer@wwps.org

Section 504 / ADA Coordinator

Barb Casey, Director of Special Education

364 S. Park Street

Walla Walla, WA 99362

509) 527-3000

bcasey@wwps.org