What are the responsibilities and job description for the Administrative Assistant position at Wallace Design Collective, PC?
How This Position Supports Our Purpose and Strategy
Provides support and assistance to individuals and departments to help them meet
their job responsibilities
Department Role
Administrative and HR support services, as well as assisting in marketing and
accounting services of the office as needed
Reports To
Business Administrator and Principal-in-Charge directly; leadership of specific teams
or projects as required
Responsibilities and Requirements
This position assumes that the requirements and skills of previous positions have
been and continue to be met and that responsibilities are heightened.
? Provide a variety of support services including greeting visitors, word processing,
spreadsheet creation, reporting, and answering phones.
? Perform support tasks such as plotting, scanning drawings, copying, mailing, filing,
making meeting and travel arrangements, tracking submittals, and other tasks as
required.
? Event planning, ordering supplies, working with vendors, purchase requests, and
ensuring general office maintenance is completed.
? Coordinate with the marketing department for charity events and Atlanta Open
House event.
? Assist the Atlanta engineering staff with tracking construction submittals and
project schedules.
? Assist the engineering and marketing staff with proposals as needed.
? Track and renew engineering licenses. Maintain a database with login information
and aid engineering staff with tracking of renewal requirements.
? Demonstrate continued and progressive knowledge of administrative tasks
required for an engineering firm.
? Input project information into database system.
? Look for ways to improve the efficiency of our office processes
? Knowledge of the operation of standard office equipment relevant to the position
? Due to the nature of the responsibilities, this will be considered an “In Office”
position.
Skill Sets
? Proficient in basic math skills.
? Notary Public (If not currently appointed as a Notary, it will need to be attained).
? Good organizational and communication skills.
? Knowledge of effective administrative procedures and systems.
? Ability to operate multi-line phone system.
? Fundamental graphic skills.
? Understanding of A/E/C industry terminology and procedures.
? Knowledge of accounting procedures and systems.
? Willingness to learn and adapt to new processes and systems.