Front Office Coordinator/Receptionist

Job Overview
We are seeking a friendly and organized Front Desk Receptionist to be the first point of contact for our clients and visitors. This role is essential in creating a welcoming environment while efficiently managing administrative tasks. The ideal candidate will be highly reliable, possess excellent communication skills, be detail-oriented, and have a strong ability to multitask.

Responsibilities

• Greet and assist clients and visitors in a professional and courteous manner.
• Manage incoming calls using phone system, directing them to the appropriate personnel (8-line phone system).
• Maintain an organized front desk area, ensuring it is tidy and presentable at all times.
• Perform data entry tasks accurately and efficiently using Microsoft Word, Excel, Outlook, and Adobe.
• Manage calendars for staff members as needed.
• Handle incoming and outgoing mail and packages (Fed Ex, UPS, USPS).
• Assist with collection and confirmation of Certified Payroll reports.
• Provide support for various administrative tasks as assigned, including filing, making binders, labels, and document management.
• Place office supply orders and stock paper and toner in office copiers and plotters.
• Light daily cleaning in kitchen and conference rooms.
• Assist with preparation for conference room meetings (coffee, ordering catered lunches, etc.).
• Assist Contract Administrator with collection and organization of documents.

Requirements

• Highly reliable and on time.
• Proven experience as a Front Desk Receptionist or similar role is required.
• Proficiency in using phone systems and office equipment.
• Strong time management skills with the ability to prioritize tasks effectively.
• Familiarity with Microsoft Office Suite applications is essential.
• Excellent verbal and written communication skills.
• Knowledge of data entry processes with attention to detail.
• Ability to type quickly and accurately while managing multiple tasks simultaneously.

Join our team as a Front Desk Receptionist where you can make a positive impact on our clients' experiences while developing your professional skills in a supportive environment!

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Experience:

• Customer service: 2 years (Required)

Ability to Commute:

• Bakersfield, CA 93308 (Required)

Ability to Relocate:

• Bakersfield, CA 93308: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $23