Job Title: Director of Transportation

Wage/Hour Status: Exempt

Reports to: Executive Director of Auxiliary Services

Pay Grade:  AP 5

Dept./School: Transportation

Days:  226

Date Revised: 4/2025

Primary Purpose:

Responsible for the overall management, operation, and supervision of the school district’s transportation services. This includes ensuring safe, efficient, and effective transportation of students while complying with all local, state, and federal regulations. The Director will lead the transportation team, oversee fleet maintenance, optimize bus routes, manage department budgets, and ensure a high standard of service to students, parents, and staff.

Qualifications:

Education/Certification:

• Bachelor’s degree, required
• Clear and valid Texas commercial driver’s license with Passenger (P) and School Bus (S) endorsements, preferred

Special Knowledge/Skills:

• Ability to direct and manage operations of a large fleet of vehicles
• Ability to pass U.S. Department of Transportation alcohol and drug tests and annual physical exam
• Knowledge of energy management and vehicle repair and maintenance
• Ability to conduct on-site inspections of all vehicle repair and maintenance operations
• Ability to manage budget and personnel
• Ability to implement policy and procedures
• Ability to interpret data
• Ability to use technology to plan, operate, monitor, and evaluate transportation operations
• Strong organizational, communication, and interpersonal skills

Experience:

• 5 years supervisory experience in transportation and fleet operations, preferred
• 5  years experience as a bus driver, preferred

Major Responsibilities and Duties:

Transportation and Vehicle Maintenance Operations

1. Manage the delivery of transportation services for students and ensure they are picked up and arrive safely and on time.
2. Oversee preparation and updating of bus routes and schedules for all schools in the district and develop plans to meet future transportation needs.
3. Communicate changes in routes and scheduling to campuses and the public when warranted.
4. Coordinate transportation for extracurricular activities and special programs.
5. Assign bus drivers to routes and extracurricular trips and find substitutes as needed.
6. Monitor fuel deliveries and distribution. 
7. Oversee repair of all district-owned vehicles and preventive maintenance. Ensure vehicle repair requests and work orders are prioritized and processed in a timely manner. Contract for outside services that cannot be performed in shop.

Policy, Reports, and Laws

1. Implement federal and state law, State Board of Education rule, and board policy.
2. Compile, maintain, file, and present all reports, records, and other documents required.
3. Prepare, process, and maintain all documents required to verify safety certification and alcohol and drug testing of bus drivers.
4. Ensure employee time records are accurately maintained and data necessary to process transportation payroll is delivered in a timely manner.
5. Follow district safety protocols and emergency procedures.

Budget and Inventory

1. Develop and administer a budget based on documented needs and ensure operations are cost effective and funds are managed wisely.
2. Maintain current inventory of supplies and parts and initiate purchases in accordance with budgetary limitations and district policies. Approve and forward invoices for transportation to the accounting department.
3. Recommend disposal of obsolete or worn out vehicles and equipment. Recommend purchase of vehicles as necessary.

Student Management

1. Implement district’s student discipline policies and ensure expectations about appropriate behavior when using district transportation are communicated to students. Enforce student discipline and suspension of riding privileges for any student who violates rules and regulations.
2. Investigate reported concerns and take appropriate action to resolve issues.

Personnel

1. Select, train, supervise, and evaluate staff and make recommendations relative to assignment, retention, discipline, and dismissal.
2. Prepare, review, and revise transportation department job descriptions.

Safety

1. Enforce safety standards that conform with state, federal, and insurance regulations and develop a program of preventive safety.
2. Assess road conditions and hazards and advise administration about inclement weather conditions that may result in delayed starts or the closing of schools.
3. Investigate school bus accidents and student safety violations.
4. Maintain safety standards in conformance with federal, state, and insurance regulations.
5. Organize and conduct training programs to promote a safe work environment.
6. Ensure transportation equipment is in excellent operating condition.
7. Follow district safety protocols and emergency procedures.

Other

1. Participate in development of the district’s disaster plan and be prepared to take an active role in responding to emergencies as needed. 
2. Attend and make presentations at conferences and school board meetings regarding transportation issues and innovations.
3. Operate the bus as needed.
4. Other duties as assigned.

Supervisory Responsibilities:

Supervise, evaluate, and recommend the hiring and firing of all transportation staff.

General Employee Requirements:

• Quality of Work – complete assignments meeting quality standards, to include accuracy, neatness, thoroughness and adherence to standards and safety rules.       
• Quantity of Work – demonstrate the ability to manage several responsibilities simultaneously, perform work in a productive and timely manner, and meet work schedules.      
• Work Habits – display a positive, cooperative attitude toward work assignments, working diligently to accomplish tasks assigned.        
• Communication – communicate in a positive manner with others, to include listening and responding appropriately, expressing ideas orally and in writing in a manner that helps build a positive climate for the organization.        
• Dependability – adhere to time frames, monitor projects and exercise follow-through, be on time for meetings and appointments, and respond appropriately to instructions and procedures.
• Cooperation – work well with co-workers and supervisors as a contributing team member, demonstrate consideration of and maintain rapport with others, and help others willingly.
• Initiative – seek and assume greater responsibility, monitor projects independently as required, and follow through appropriately.        
• Adaptability – adjust well to any change in duties, procedures, supervisors or work environment, accept new ideas and approaches to work, and respond appropriately to constructive criticism and suggestions for work improvement.        
• Judgment – effectively analyze problems, determine appropriate action for solutions, and use logical thinking to exhibit timely and decisive action.        
• Attendance – attend work on a consistent basis, taking care to consider the use and number of absences in accordance with policy so that the organization is not negatively impacted. 
• Punctuality – arrive to work and depart from work according to department and district requirements        

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including computer and peripherals; district vehicle; school bus

Posture: Prolonged sitting; frequent standing, kneeling/squatting, bending/stooping, pushing/pulling, and twisting

Motion: Frequent walking; regular grasping/squeezing, wrist flexion/extension, and reaching; regular driving

Lifting: Regular light lifting and carrying (less than 15 pounds)

Environment: Work outside and inside, on slippery or uneven walking surfaces; frequent exposure to extreme hot and cold temperatures, dust, noise, vibration; exposure to chemical hazards; work around vehicles and machinery with moving parts; regularly work irregular hours; occasional prolonged hours; frequent district wide travel; occasional statewide travel

Mental Demands: Maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. 

Salary : $85,122 - $115,760