What are the responsibilities and job description for the Field Administrative Assistant position at Walrath Recruiting, Inc.?
Salary: $60,000 - $70,000
Job Title: Field Administrative Assistant
Job #: 5390
Location: Pittsfield, MA
Category: Construction/Administrative
Position Type: Full-time, Direct Hire
Description:
Our client is currently seeking a Field Administrative Assistant to join their team. This is a full-time permanent position.
Job Responsibilities:
- Prepare and submit municipal permit applications and ensure compliance with local regulations.
- Serve as a backup support for Dig Safe permitting coordination.
- Draft, proofread, and format various types of project correspondence, including letters, submittals, and Requests for Information (RFIs).
- Organize, log, file, and distribute all incoming and outgoing project documentation to appropriate project team members.
- Coordinate the distribution of responses and project updates to field personnel.
- Receive, sort, and maintain filing systems for all project-related documents and records.
- Maintain a current directory and inventory of all purchased project materials.
- Assist with quality control documentation related to procurement and material verification.
- Support the project team with special assignments and general administrative tasks as needed.
Minimum Qualifications:
- High school diploma or equivalent required; additional education or training in office administration or a related field is a plus.
- Prior experience providing administrative support in a professional setting is required.
- Understanding of the construction industry or a related field is preferred.
- Strong organizational and follow-through skills, with the ability to manage multiple tasks and meet deadlines.
- Self-motivated and capable of working independently with minimal supervision.
- Detail-oriented with strong problem-solving abilities and a proactive mindset.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite, with strong skills in Excel and Adobe Acrobat or Bluebeam, and SharePoint.
- Experience with document management platforms such as SharePoint or Procore, and familiarity with accounting software like Foundation or similar systems, is preferred.
Hours & Benefits:
- M -F 7:30-4
- Health, Dental, and Vision Insurance
- 401(k)
- PTO
- In-Person
Salary : $60,000 - $70,000
