Senior Accounting Associate

JOB SUMMARY:

Efficiently and accurately provide administrative and accounting support to Walsh Duffield Companies, Inc. in a professional manner. The Senior Administrative & Accounting Associate performs administrative support duties which include accounting, data entry, customer service and project management.  Specific responsibilities include vendor payable & insurance licensing management.  Office administration is required in this position.  Excellent customer service, account reconciliation, accurate data entry and timely project management are standards for this position.

ESSENTIAL FUNCTIONS

·         Accounts Payable – Cash Disbursements - Vendor Payables – miscellaneous disbursements, check payments and corresponding journal entries, (incl.             JNLs).

·         Licensing Coordinator – Individual licensing – maintain individual employees’ license records. Corporate licensing – responsible for ensuring individuals          receive required continuing education to maintain the agency BR/PC/LA/EX licenses.  Non-resident licensing – responsible for ensuring corporate non-            resident licensing requirements are met and licenses maintained.

·         American Express monthly statement reporting and reconciliation.

·         Office Vendor Coordinator – handle new vendor entry in management system, maintain contracts and contacts, manage request/orders, review and                 approve invoices for selected vendors.

·         Employee Expense Reports – submission review and approval for processing.

·         Microsoft Word processing & Excel worksheet manipulation.

·         Resource to front desk associates – advising, providing information, training, and backup as needed.

·         Cross train as needed.

·         Adhere to the stated expectations of the E&O Plus Quality Management Program

ADDITIONAL RESPONSIBILITIES

·         Purchase, stock, and maintain office supplies.

·         Service Vendor Documentation - obtain certificate of insurance and W-9 form as required. 

·         Charitable Contributions – payments, tracking, and tax receipt documentation.

·         Schedules – annual payment schedule for assigned vendors (no invoice received) – generate, maintain, & file.

·         Postal Mail Management – coordinate & monitor postage machines (3 locations) including leases, supplies, maintenance & postage.

·         Month-end Status of Accounts – generate and report review, making corrections as required.

·         Audit – assist with generating & providing requested documentation to auditors.

·         Budget – assist with generating, review, and monitoring.

·         Project Management – as needed, including tasks due to acquisitions.

·         Accounts Receivable – Cash Receipts including client & company receipts.

·         Checking Printing – premium and operating accounts.

·         Back-up for administrative and/or accounting duties as needed.

EDUCATION AND EXPERIENCE

·         Associates degree Accounting or Finance, required,

·         Bachelor’s degree in Business, preferred

·         Minimum 2 years’ accounting experience, required

 KNOWLEDGE, SKILLS AND ABILITIES

·         Microsoft Office Software skills

·         Ability to communicate orally and in writing with others to explain issues, receives and interprets information and respond appropriately

·         Ability to understand written and oral communication and interpret abstract information

·         Ability to carry out complex tasks with concrete and abstract variables

·         Ability to utilize computer system and programs and understand functionality

·         Ability to process written and other materials visually

·         Requires ability to receive detailed information through oral communication

·         Detail oriented and high level of accuracy

·         Ability to work with others to create a positive, professional and productive work environment

·         Ability to work independently and manage multiple priorities

·         Requires good decision making, time management and communication skills