Office Coordinator

Responsibilities

We have an immediate opening for a bright, energetic individual with the requisite skills to join our firm in the role of Office Coordinator to leaders in the firm’s Denver office.  This is primarily an inside role with broad exposure across the firm.

 

• General reception duties including greeting/assisting visitors; answering/screening/routing incoming calls; relaying messages; receiving/routing/handling all incoming/outgoing mail and deliveries; maintaining sign-in/sign-out of staff; scheduling conference rooms.
• Take initiative to relieve management and production staff of all possible administrative tasks by providing general clerical support to all staff including typing, copying, coordinating calendars/scheduling, general and project filing and archiving, ordering supplies.
• Assist project accountant, corporate finance and human resources as needed – will assist with payables, expense reports, corporate credit card reconciliations, new employee set up.
• Maintain appearance and organization of all public spaces including conference rooms, break rooms and casual meeting areas.
• Assist with internal and external activities such as staff activities, in office lunches, trainings, social events, and client development activities as needed.
• Perform other duties as required.

Qualifications

• 3 years' of relavent experience
• Proven competence in managing all administrative activities and needs of a small office environment.
• Excellent verbal and written communication skills with staff, management, and clients.
• Ability to plan, organize, manage, prioritize, coordinate work flow, and successfully execute multiple tasks.
• Strong computer and office equipment operation skills including competence in Microsoft Office Suite (specifically Outlook, Word, Excel, and PowerPoint).

 

Preferred candidates will have:

• A/E/C industry experience and knowledge

• Associates Degree or Four-Year College Degree

• Some marketing and business development support skills

• Experience and ability to use Adobe Creative Suite (specifically InDesign) is preferred

• Clerical accounting support experience i.e. processing vendor expenses, expense reports, etc.

• Event planning experience

 

Pay Transparency Disclosure Statement:This position has an annual salary range as stated below and is, in good faith, an estimate. The actual offered salary will be dependent on the candidate's knowledge, skills, abilities, geographic location, industry experience and internal equity. Walter P Moore reserves the right to offer more or less than the posted range based on the criteria previously stated and will do so in a manner that does not discriminate against a candidate's protected status per local, state and federal law. $47K - 59K in Denver

 

Walter P Moore is an equal employment opportunity employer, and provides equal employment opportunities (including offering competitive compensation and benefit packages) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to any characteristic protected by federal, state or local laws.

 

Overview

Walter P Moore is an international company of engineers, innovators, and creative people who solve some of the world’s most complex structural and infrastructural challenges. Providing structural, diagnostics, civil, traffic, transportation engineering, and parking consulting services, we engineer solutions that are cost- and resource-efficient, forward-thinking, and help support and shape our communities. Founded in 1931, we are headquartered in Houston, Texas and have more than 700 professionals working across 23 U.S. offices and 6 international locations.

Salary : $47,000 - $59,000