What are the responsibilities and job description for the Accounts Payable Specialist position at Walter Surface Technologies Incorporated?
The Accounts Payable Specialist is responsible for ensuring the timely and accurate processing of invoices, expense reports, and vendor payments. This role requires a strong attention to detail, excellent organizational skills, and the ability to collaborate with internal teams and external vendors. The ideal candidate will have experience in accounts payable within a manufacturing environment and possess strong problem-solving skills.
Key Responsibilities
- Monitor and manage the ap@gfii.com email account for incoming invoices and AP-related inquiries.
- Secure invoice approvals as required for all invoices for GFI and GCL, utilizing DocuSign for approvals.
- Review and enter employee expense reports into D365.
- Review and enter all invoices into D365, verifying price and quantity accuracy.
- Follow up on vendor credits related to returned purchase orders.
- Research and resolve vendor-related inquiries regarding open balances and payments.
- Run and analyze the weekly open AP report.
- Prepare and process weekly payment batches, including both check and wire payments.
- Monitor pending purchase order invoices and collaborate with the Purchasing team to resolve issues.
- Conduct a weekly freight invoice detailed review.
- Participate in audit activities, including physical inventory and AP-related testing.
- Perform additional duties as assigned.
Qualifications & Experience
- Minimum of a High School Diploma or GED; an associate’s degree in accounting or a related field is preferred.
- At least 2 years of accounts payable experience, preferably in a manufacturing environment.
- Strong knowledge of accounts payable processes, invoice verification, and reconciliation.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access).
- Experience with D365 or similar ERP systems is a plus.
- Excellent analytical, problem-solving, and decision-making skills.
- Strong time management and organizational skills with the ability to meet deadlines.
- Ability to maintain confidentiality regarding financial and company files.
- Exceptional written and verbal communication skills.
- Ability to collaborate effectively with colleagues at all levels of the organization.
- Ability to work independently and maintain a high level of accuracy.
