Administrative Clerk II - Collections (Clerk of Courts)

Salary : $19.39 - $26.28 Hourly

Location : Elkhorn, WI

Job Type : Full-time

Job Number : 2025-00017

Department : Clerk of Courts

Opening Date : 02 / 19 / 2025

Closing Date : 3 / 5 / 2025 11 : 59 PM Central

An Equal Opportunity Employer

Position Summary

This position is responsible for monitoring all court cases which have monetary obligations owed to Walworth County.

SCHEDULE

Days : Monday - Friday

Work Hours : 8 : 00 a.m. - 4 : 30 p.m.

Hours Per Shift : 8

Shifts Per Pay Period : 10

Position FTE : 1.0

Applications are being accepted from current Walworth County employees and members of the public.

Essential Duties and Responsibilities

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Interact with the public, in person and over the telephone; respond to public inquiries in a tactful and courteous manner; provide quality customer service.

Access, enter and retrieve data on specialized Circuit Court Automation Project (CCAP).

Set up payment plans for cases with monetary obligations. Follow Policy Statement for collections.

Process bankruptcy notices filed with the Court.

Mail past due notices to defendants / litigants when past due on their payment plans.

Determine which cases should be turned over to a collection agency, Department of Revenue and / or Department of Transportation.

Work with collection agencies on recouping bad debt.

Receipt all mail payments and apply to existing assessments.

Print and revise "Due to be Released" reports. Check for monetary obligations to the county / state for prisoners who are about to be released from jail.

Print and review payment history reports.

Print and review Time Expired reports.

Review and interpret simple to complex court orders for accurate payments.

Prepare Satisfaction of Judgments when a Clerk of Circuit Court Judgment is fully satisfied.

Appoint Court Appointed Attorneys and prepare necessary paperwork regarding their court appointment.

Track cases for final orders for recouping all monetary obligations.

Track final billings from Court Appointed Attorneys and Guardians ad Litem and set up payment plans if required. Make necessary adjustments on receipts receivable.

Assign dates for Excess Huber Funds on current inmates at the Huber dorm.

Set Probation Review Hearings for inmates being released from prison who have monetary court obligations due to the County / state.

Assist in the preparation of statistical statements, analyses, documents and reports; gather and organize data.

Provide back up to Collections Deputy Clerk and other areas in the department as needed.

Demonstrate a commitment to county safety and risk management efforts.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and / or Experience

High school diploma or equivalent competencies, and two to three years of relevant prior experience. Proven experience in adding, subtracting, multiplying, and dividing all units of measure, using whole numbers, common fractions, and decimals. Proven experience in computing rate, ratio, and percent and to draw and interpret bar graphs. Previous experience working with legal terminology.

Interactions & Communication

Responds to requests and initiates contacts to exchange basic or general information with others.

Decision Making

This position has authority to make decisions that are within detailed procedures and protocols and under close supervision. These decisions directly impact performance in the job and / or work unit within the department and information is provided to other for their decision making.

Thinking & Problem Solving

In relation to established procedures, protocols and policies of the County, challenges of this position tend to be routine and primarily related to procedure and process issues.

Tools and Equipment Used

Typewriter Copy Machine

Telephone FAX Machine

Calculator Personal Computer / Printer

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must frequently lift and / or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Selection Process

TO INCLUDE :

Formal Walworth County Electronic Application

Education & Experience Review

Oral Department Interview

Reference Check

Background Check

Post Offer Physical Exam

Drug Screen

Other job related tests may be required.

WALWORTH COUNTY EMPLOYEE BENEFIT SUMMARY

H - Non-Represented Hourly Employees

BARGAINING UNIT : Non-Represented Hourly Employees Hired on or after January 1, 2012

DATE : January 1, 2019

EMPLOYMENT STATUS : All employees of Walworth County are at-will employees.

BASIS OF PAYMENT : You are paid for actual hours worked plus pay for any accrued benefit time for which you are eligible. You are eligible for overtime or compensatory time in accordance with provisions of the Fair Labor Standards Act.

SCHEDULED TIME OFF : Accrued based on straight-time hours paid each pay period. All accrued scheduled time off hours are available for use, subject to approval of your supervisor. As a full-time employee you earn scheduled time off (pro-rated for part-time) equivalent to the following :

10 days per year after 1 year of Walworth County Service

15 days per year after 5 years of Walworth County Service

20 days per year after 15 years of Walworth County Service

PERSONAL TIME OFF : Employees will receive 64 hours of personal time off as a lump sum at the beginning of each year (pro-rated for part-time and newly-hired employees). At the end of each calendar year, an employee may request to move remaining personal time off hours to the extended sick leave bank. If no request is made, any remaining hours shall be paid out on the employee's last pay date of the calendar year.

EXTENDED SICK LEAVE BANK : Used for time off of work for more serious health conditions that require three or more consecutive days off or when on an approved leave of absence.

HOLIDAYS : Ten paid holidays each year. As a part-time employee, you receive pro-rated holiday pay based on your positions budgeted FTE.

INSURANCE : Employees hired into a .75 FTE or higher position are eligible for Health, Dental, Life, Vision, Short-Term Disability and Long-Term Disability insurance benefits on the first of the month following 30 days of service provided you complete enrollment forms within 30 days of hire. Employees hired into a .50 FTE or higher position are eligible for all benefits listed below except Health insurance. Employees hired into a .49 FTE or less position are eligible to participate in Short-Term Disability only.

Health Insurance : You can choose Tier 1 or Tier 2. Tier 1 is a standard co-pay plan. Tier 2 is a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). The County will contribute an amount approved by the County Board, payable as a lump sum to your HSA for Tier 2. You may also elect to contribute to your HSA up to the IRS maximum. You may elect either family or single coverage. The monthly premium will be split between the County and the employee.

Dental Insurance : You may elect either family or single coverage. The county shall pay 100% (single or family) of the premium for a full-time and 50% (single or family) of the premium for a part-time employee enrolled in dental insurance.

Life Insurance : The County provides you with term life insurance in an amount equal to $25,000. You have the option of purchasing additional coverage for yourself, spouse, and / or dependent children.

Short-Term Disability Insurance : The County provides you with Short-Term Disability Insurance with premiums paid by the employer.

LTD Insurance : The County provides you with Long-Term Disability Insurance. The monthly premium is 0.83% of your insured monthly wages. The County shall pay 67% of the premium & employee shall pay 33% of the premium.

Vision Insurance : You may elect to participate in Vision insurance. The employee electing coverage shall pay 100% (single or family) of the premium for vision insurance.

WISCONSIN RETIREMENT : You are covered under the Wisconsin Retirement System if you are expected to work a minimum of 1200 hours per year for a period of one year or more. The WRS provides you with separation, disability or retirement benefits upon termination. The payment is split between the county and employee, as prescribed by state law. Employees expected to work less than 1200 hours per year will not receive this benefit.

EDUCATIONAL ASSISTANCE : After completing 6 months of employment, you are eligible to participate in the Educational Assistance Program and receive partial reimbursement for tuition upon completion of approved courses.

TAX-SHELTERED BENEFITS : You may elect to participate in the following tax-sheltered benefits :

Deferred Compensation (S457 plan)

Medical Spending Account (S125 plan)

Dependent Care Plan (S125 plan)

Health Savings Account (S223 plan)

WORKERS COMPENSATION : You are covered by Workers Compensation for any illness or injury arising out of your employment. Medical expenses and compensation for lost time are paid from the workers' compensation plan. In addition, the County will supplement the workers' compensation lost-time payment for up to 1 year, making you whole on a "net-check" basis.

DIRECT DEPOSIT : You are required to participate in direct deposit of your paycheck to a banking institution of your choice.

EMPLOYEE ASSISTANCE PROGRAM : You and your family are encouraged to use the Employee Assistance Program for help in addressing confidential family and financial matters. EAP services are provided through Curalinc. Please call 888-881-5462 for help.

BEREAVEMENT LEAVE : You will receive pay for up to 3 days for the purpose of bereavement over the death of your spouse, child, step-child, parent, step-parent, brother, sister, grandparent, grandchild, mother-in-law, father-in-law, or other member of the immediate household (excluding renters).

You will receive up to 1 day of pay for the death of your brother-in-law, sister-in-law, son-in-law, daughter-in-law, aunt, uncle, niece or nephew.

JURY DUTY : Your regular wages will be made-whole for any time you are required to serve on jury duty.

MILITARY LEAVE : Your regular wages will be made-whole for up to two weeks for you to meet your annual two-week reserve duty obligation. Extended military leaves are provided in accordance with state and federal laws.

LEAVE OF ABSENCE : You are required to request a leave of absence in writing and a minimum of 15 calendar days prior to your expected absence. All leaves are subject to approval of the Human Resources Department and are at the discretion of the County's representative, except as otherwise required by law. Under emergency situations, the leave papers must be submitted within 5 days after the absence begins. Periods of absence less than 5 days may be approved by your department head.

Note : This Summary provides only a brief outline of your benefits. All benefit terms and conditions are subject to the specific provisions of plan documents, policies, and / or legal rules and regulations. These benefits are subject to change from time to time by action of the County Board and / or Human Resources Committee.

Salary : $25,000