What are the responsibilities and job description for the Substitute Secretary, School/Staff position at Warden School District?
Job Title: Substitute Secretary - School Year 2024-2025
We are seeking a highly organized and detail-oriented individual to serve as a Substitute Secretary for the Warden School District. As a Substitute Secretary, you will provide essential administrative support to our staff and students, ensuring the smooth operation of our school district.
Responsibilities:
- Provide back-up assistance to other secretaries as needed.
- Perform receptionist duties by answering the phone and providing assistance to staff and the public.
- Maintain and update databases and spreadsheets.
- Type correspondence, bulletins, agendas, reports, and newsletters.
- Prepare, maintain and file detailed records such as daily attendance reports, and other student reports using office machines.
- Maintain sign in/out sheets for certificated substitutes.
- Work with online attendance program; notifies parents by telephone when students are absent from school. Accurately report/distribute truancy information.
- Generate and distribute standardized reports and letters.
- Sort and distribute mail and district information.
- Assist students as directed.
- Must be able to deal with children's health problems, accidents, etc.
- Must understand and demonstrate a high level of confidentiality.
Qualifications:
- Bilingual skills (Spanish speaking and writing) are required.
- High School diploma minimum; Associates Degree preferred.
- One (1) year of clerical experience or any combination of education and experience, which provides the applicant with the knowledge, skills, and abilities required to perform the job.
- Ability to operate standard office equipment such as computer, calculator, and photocopier.
- Must have the ability to communicate effectively both orally and in writing.
- Ability to work with high degree of accuracy and attention to detail to meet deadlines.
- Ability to understand and execute verbal and written instructions, policies, and procedures.
- Ability to maintain confidentiality of sensitive information.
- Good attendance and punctuality are required.
Working Conditions:
The working area will be in a regular office setting, providing assistance in the Support Services Department to support the mission of the Warden School District. Work may require working at times or days other than the regularly scheduled workday.
