Accounts Payable Specialist

Summary

Accounts Payable Specialist

SUMMARY DESCRIPTION:The Accounts Payable Specialist is responsible for monitoring the outflow of capital for the company. Pay is based on experience.

ESSENTIAL JOB FUNCTIONS/DUTIES: Essential duties and tasks that must be performed with or without reasonable accommodation.

• Practices, supports, and maintains the Mission, Vision and Values of WarHorse Gaming, LLC and HCI.• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.• Reconciles vendor statements.• Resolves issues with vendors.• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.• Assists with accounting records and ledgers by reconciling monthly statements and transactions.• Records entry of, verifies documentation for, and distributes petty cash.• Calculates and reports sales tax based on paid invoices.• Matches invoices to supporting documents.• Inputs invoices into the accounting system.• Prepares payment runs.• Mails checks.• Verifies 1099 compliance.• Maintains vendor and 1099 files.• Works with accountants on monthly reconciliations.• Performs analysis as needed.· Other related duties as assigned.

JOB SPECIFICATIONS:

• Must be 21 years or older.• High school diploma or general education degree (GED); prior experience within similar accounting office environment or associate or bachelor’s degree in business or related discipline. • Minimum two (2) years’ related experience.• Must be reliable and extremely trustworthy.• Must be proficient in Microsoft Office Suite or related programs.• Must be able to learn other accounting software systems.• Excellent organizational skills and attention to detail.• Ability to maintain confidential and meticulous records.• Must be able to read “fine print” areas of invoices and contracts.

CORE COMPETENCIES:

• Collaboration Skills• Guest Focus• Communication Proficiency• Flexibility• Problem Solving• Ethical Conduct• Stress Management/Composure

TRAVEL REQUIREMENTS: Travel is not required for this positionWORK HOURS: This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Evening, weekend and holiday hours required, based on business need.

CERTIFICATION REQUIREMENTS:Is this position responsible for selling, serving, or distributing alcoholic beverages or do they have comp authority? No

Gaming License Required? Ability to secure and maintain NE Gaming License, if applicable.

Other Certifications? N/APlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Ho-Chunk, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws.    

PHYSICAL REQUIREMENTS ASSESSMENTRating Scale 0 – Not Applicable to This Position1 – Normal: Conditions Similar to Everyday Life2 – Above Average: Beyond Normal Levels3 – Extreme: Extraordinary Levels Critical Job Elements: For the questions that follow, use the rating scale above to describe the job.

WORK ENVIRONMENT:1 Accessibility of all worksites required for the position1 Exposure to weather and temperature extremes0 Exposure to darkness0 Exposure to cramped spaces1 Exposure to loud noises0 Exposure to chemicals and fumes1 Exposure to dust0 Exposure to heights0 Exposure to work safety hazards2 Exposure to secondhand smoke1 Amount of overtime/extended work hours required

PHYSICAL EFFORT:1 Physical mobility: movement from place to place on the job, considering distance and speed1 Physical agility: ability to maneuver body while in place2 Ability to lift up to 25 lbs1 Physical strength to handle routine office materials and tools1 Dexterity of hands and fingers1 Dexterity of feet1 Physical balance: ability to maintain balance and physical control1 Coordination: including eye/hand, hand/foot, etc.1 Endurance: prolonged physical activity with limited opportunity to rest

MENTAL EFFORT:2 Concentration/intensity: prolonged mental effort with limited opportunity for breaks2 Memory, considering the amount and type of information2 Complexity of decision making2 Time pressure of decision making2 Analytical thinking2 Conceptual thinking

COMMUNICATION:2 Fluency in English0 Fluency in another language2 Verbal communication2 Written communication2 Non-verbal communication

SENSORY ABILITIES:1 Ability to see1 Ability to distinguish colors1 Ability to hear1 Ability to smell1 Ability to taste1 Sense of touch