What are the responsibilities and job description for the Preschool Program Secretary position at Warren City School District?
MINIMUM QUALIFICATIONS:
ADDITIONAL PREFERED QUALIFICATIONS:
SUPERVISION RECEIVED:
Explicit oral and written instructions received from Supervisor or designee for carrying out the operations to be performed.
Duties:
SALARY: Salary Table E, Pay Range III, 260-262 day (52 week) Contract. Salary per negotiated union contract.
Employment upon verification of BCI & FBI background checks, and all other pre-employment requirements are met.
PROCEDURE FOR MAKING APPLICATION:
Current Warren City School Staff: Please send cover letter and resume to the Warren City School District, Office of Human Resources, Attention: Debbie Ball, 105 High Street, N.E., Warren, OH 44481, or via email at debbie.ball@warrencityschools.org, by the closing date indicated above.
External Candidates: Please apply using AppliTrack system through the link attached to this posting or by visiting the Warren City School District website at http://www.warrencityschools.org, click on "Job Opprotunities", then "Apply" next to appropriate Job ID 660 or "Start an application for employment". Once your application is complete and submitted, you will receive a confirmation number.
- High School Graduate or equivalent.
- Knowledge of and ability to demonstrate basic business-related skills.
- Computer literate with ability to successfully work with all District operating systems, including but not limited to various Microsoft applications such as Word, Excel, Publisher and Google-related functions.
- Ability to organize and prioritize tasks in order to effectively work within timeline.
- Clerical experience beyond minimum required.
- Ability to perform duties requiring strictest confidentiality.
- Excellent communication skills and ability to work cooperatively with other personnel.
- Willing to cross-train with other positions.
ADDITIONAL PREFERED QUALIFICATIONS:
- Bachelor Degree, Associate degree or academic hours completed beyond high school
- Experience gained in any unit of the school system.
SUPERVISION RECEIVED:
Explicit oral and written instructions received from Supervisor or designee for carrying out the operations to be performed.
Duties:
- Greet visitors while interacting with the public in the school, central office or other settings.
- Assist public with preschool registration process and ensure awareness of school and district policies.
- Share responsibility with other clerical team members in the operation of the preschool program and be directly responsible to the Preschool Coordinator.
- Be responsible for preschool records, waiting list, transportation and class lists.
- Assist in areas of public relations and communications with students, staff, families and community, as it relates to the preschool enrollment, program and District.
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Assist in scheduling, as needed, exercising priority, including:
- Preschool registration events;
- Preschool enrollment appointments;
- Transportation;
- Professional development sessions and trainings; and
- Any other appointments as required.
- Keep constantly informed of school and preschool program policies, guidelines and procedures.
- Answer incoming phone lines and assist on the phone as needed.
- Help pupils, staff members and parents with routine problems.
- Receive and deliver messages to staff, electronic and/or hard copy, according to building and district protocol.
- Prepare, receive and distribute inter-office, U.S. and electronic mail as required.
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Maintain student information in DASL and permanent record files which include:
- Enrolling student and assigning proper EMIS coding of student;
- Withdrawing student and releasing pertinent information to school;
- Coordinating the distribution of preschool records to PK-8 building secretaries; and
- Account for all pupils enrolled for the previous year in preschool program.
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Maintain all files, including:
- Busing information and bus attendance;
- Busing changes for families, teachers and bus garage; and
- Reenrollment information.
- Export attendance data as directed by Preschool Coordinator.
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Assist and support Preschool Coordinator with the following:
- Maintaining preschool program licensure and SUTQ.
- Coordinating preschool purchases and maintaining inventory.
- Verify pupil attendance for staff, parents and various agencies, as needed.
- Assist office of State and Federal Programs with preschool transportation invoice process.
- Assist Principals, School Community Liaisons and appropriate personnel in recognizing known students with chronic absenteeism.
- Support and assist the department of Student Services in daily operations, as needed.
- Responsible for relieving Front Desk Security Officer for periodic breaks and scheduled lunch.
- Abide by the rules, regulations, policies and procedures of The Warren City School District Board of Education.
- Perform other relevant duties as may be assigned by Superintendent, Building Principal and/or designated supervisor.
SALARY: Salary Table E, Pay Range III, 260-262 day (52 week) Contract. Salary per negotiated union contract.
Employment upon verification of BCI & FBI background checks, and all other pre-employment requirements are met.
PROCEDURE FOR MAKING APPLICATION:
Current Warren City School Staff: Please send cover letter and resume to the Warren City School District, Office of Human Resources, Attention: Debbie Ball, 105 High Street, N.E., Warren, OH 44481, or via email at debbie.ball@warrencityschools.org, by the closing date indicated above.
External Candidates: Please apply using AppliTrack system through the link attached to this posting or by visiting the Warren City School District website at http://www.warrencityschools.org, click on "Job Opprotunities", then "Apply" next to appropriate Job ID 660 or "Start an application for employment". Once your application is complete and submitted, you will receive a confirmation number.
