District Administrative Assistant (Student Services)

Title: District Administrative Assistant

Reports To: Department Administrator

Department: District Office

Classification: 260/12 month

FLSA Status: Non-Exempt

TERMS OF EMPLOYMENT: Salary and work hours established by the Board of Education agreement with Grayslake PSRP Council, a Council of the Lake County Federation of PSRP, Local 504, IFT-AFT, AFL-CIO

________________________________________________________________

Job Overview

Responsible for helping to provide an efficient and meaningful education program for District students and staff; perform office work involving a high degree of independent judgment and initiative; establish and maintain effective relationships with parents, students, and staff.

Qualifications

• Working knowledge of office functions and procedures
• Working knowledge of English, spelling and composition
• Ability to use office technology effectively and efficiently, including but not limited to, Microsoft Suite and Google Drive
• Ability to maintain accurate and complete file records
• Ability to use initiative and independent judgment
• Ability to read and interpret district policies and procedures
• Ability to plan and organize work and projects
• Ability to understand and effectively carry out oral and written instructions
• Ability to effectively communicate (oral and written)
• Ability to establish and maintain effective public, pupil, and co-worker relationships
• Ability to communicate in Spanish (preferred)
  
  

Performance Responsibilities

• Answer phones, greet visitors, and respond to inquiries
• Receive and respond to inquiries based on knowledge of district policies and procedures
• Takes and types correspondence, memoranda, requisitions, reports, forms and various materials
• Maintain accurate departmental records on manual and computerized systems
• Maintain a variety of files and records
• May be required to perform work on the latest office machines, including, but not limited to: scanners, postage machine and related equipment
• Handles purchasing for the department
• Handle and sort mail, as well as sending out bulk packages/mailings for the district
• Serve as the office resource on program operational procedures and activities to district personnel, the public and outside resources and agencies.
• Compile data and reports from a variety of sources and coordinate processing of related program records and files and monitors and reviews for completeness and compliance with Federal, State, and local laws and regulatory requirements.
• Process details not requiring attention of the administrator; schedules meetings, conferences and appointments.
• Prepare agendas and take minutes at meetings.
• Review departmental contracts for compliance with district requirements and Federal, State, and local laws.
• Assist the administrator in budget preparation and administration.
• Perform other duties as assigned by the administration
  
  

Evaluation

As per current State Law and the District’s current collective bargaining agreement

Physical Demands

While performing the duties of the job, the employee is regularly required to sit; use hands to manipulate, handle, or feel; and talk and hear. The employee is regularly required to reach with hands and arms. The employee is frequently required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee regularly types using a keyboard.

Compensation Informaiton