What are the responsibilities and job description for the Anticipated Administrative Assistant at Central Office position at Warrensburg School District?
- Reception and Communication: Greeting visitors, answering phone calls, and addressing inquiries or redirecting them to the appropriate staff members. Maintaining a professional and friendly demeanor while representing the school district.
- Administrative Support: Managing office correspondence, including incoming and outgoing mail, emails, and faxes. Organizing and maintaining electronic and physical filing systems, records, and databases. Preparing reports, memos, and other documents as required.
- Scheduling and Coordination: Managing appointments, meetings, and events for district office staff. Coordinating and arranging logistics such as room reservations, equipment setup, and catering. Maintaining calendars and ensuring timely reminders. Reserving and monitoring van usage.
- Data Management: Entering and updating data into relevant systems and databases, ensuring accuracy and confidentiality. Compiling statistical reports and generating data as needed. Assisting with data collection and analysis for various district-wide projects.
- Supply and Inventory Management: Monitoring and ordering office supplies, equipment, and materials within budgetary constraints. Ensuring adequate stock levels and maintaining inventory records. Coordinating maintenance and repairs for office equipment as necessary.
- Confidentiality and Security: Safeguarding sensitive information and maintaining strict confidentiality when handling student, staff, and district-related data. Following data protection protocols and ensuring compliance with privacy regulations.
- Collaboration and Support: Assisting other district office staff members, administrators, and departments as needed. Collaborating with colleagues to ensure smooth workflow and effective communication within the office. Participating in meetings and taking minutes when required.
- Technology and Software: Proficiently using office software, including word processing, spreadsheets, email, and presentation applications. Operating office equipment such as copiers, scanners, and fax machines. Keeping up-to-date with relevant technology and software advancements. Meet with Ricoh representative monthly to monitor building usage and order supplies as needed.
- Checks and balances on substitute time and pay for the district.
JobID: 2619
Position Type:
Secretarial/Clerical/Secretary
Secretarial/Clerical/Secretary
Date Posted:
3/3/2025
3/3/2025
Location:
Central Office
Central Office
Date Available:
07/01/25
07/01/25
Position:
Administrative Assistant - Receptionist
To Whom Responsible:
Office Manager, Superintendent of Schools
For Whom/What Responsible:
Receptionist duties of the central office and administrative assistant duties as assigned.
Qualifications:
Degree – High school diploma
Preferred Experience
Related job experience or special training
Primary Responsibilities
To assure the smooth and efficient operation of the district business office. The successful completion of assigned secretarial tasks.
TERMS OF EMPLOYMENT
Compensation is according to the non-certified salary schedule and based upon position category, experience and years of service. Non-certified benefits are offered according to full versus part-time status, and explained in the district’s benefit brochure.
EVALUATION
Performance of this position will be evaluated by the Superintendent of Schools and the Office Manager in accordance with board policies of the Warrensburg School District.
Go to: http://www.warrensburgr6.org
Go to Job Opening, then online application.
Warrensburg R-VI Schools
201 S. Holden
PO Box 638
Warrensburg, Missouri 64093
(660) 747-7823
The Warrensburg R-VI District is an equal opportunity employer and does not discriminate or deny services on the basis of age, ancestry, color, disability, handicapping condition, marital status, national origin, parental status, race, religion, participation in constitutionally protected activities, or veteran status. Any questions regarding Title IX, Section 504, the Family Medical Leave Act, or the Americans with Disabilities Act should be directed to an assistant superintendent of the Warrensburg district at the above address and telephone number. If special needs exist as addressed in the Americans with Disabilities Act which require this publication in an alternative format, the district may be contacted at the above address. Reasonable efforts will be made to accommodate these special needs.
