Office Coordinator-Journalism & Communication, Part-Time Job at Wartburg College

WARTBURG COLLEGE

Title of Position : Office Coordinator - Journalism & Communication (Part time)

Function of Position :

The Office Coordinator is responsible to the Chair of the Journalism & Communication for providing clerical support. This is a part time, twenty hour per week position.

Principal Duties and Responsibilities :

• Provide clerical support to the Journalism & Communication faculty and Student Organizations.
• Compose and edit email correspondence and other office receptionist duties.
• Establish and maintain department records, databases, and equipment checkout records.
• Coordinate the departmental budgeting process, pay bills.
• Set up meetings, manage schedules, and maintain room schedules for KV events and classes.
• Hire requests, additions, corrections for Knight Vision and work study time clock issues and approvals.
• Event coordinating - Homecoming, Visit Day, RICE DAY, Spring Banquet, among others.
• Take notes and post online for Department Meetings, KV Exec, and Student Org Leaders.
• Coordinate subscribers list, and collation of archived copies of student newspaper.
• Compile information for monthly mailing to potential students.
• Oversee office equipment and supplies; recommend, select and order supplies and equipment.
• Hire, train, schedule, supervise and evaluate student employees.
• Coordinate materials for Scholarship Days, update hallway award displays.
• Perform other related duties as assigned.

Supervision :

Clear objectives are determined for the employee by the supervisor. The employee plans and arranges his / her own work and consults with the supervisor on unusual cases.

Minimum Qualifications :

Minimum two years clerical experience and / or training; working knowledge of word processing and spreadsheet software; excellent writing, event planning and verbal communication skills. Willingness to learn new software. Prior experience in an academic setting and supervisory experience is preferred.

The WARTBURG COLLEGE Community is committed to creating and maintaining a mutually respectful environment that recognizes and celebrates diversity among all students, faculty, and staff. Wartburg College is a selective liberal arts college of the ELCA, nationally recognized for community engagement. As an affirmative action, equal opportunity institution, Wartburg College actively seeks applications from underrepresented ethnic and minority groups.