Accounting Manager

Job Description

Job Description

The accounting department is seeking an experienced Accounting Manager that will work with the Financial Controller to ensure all approved SOP's and internal controls are in place.

POSITION PURPOSE

This position directly supports the Financial Controller in daily duties and to manage and train the accounting staff in its daily activities. The position will provide accounting support for the Accounting Dept. of Warwick Melrose Hotel.

This position will assist the Controller with the administration of bank reconciliations, balance sheets, account receivable, payables and other accounting processes. This will include the direct supervision of team members, and often will include direct involvement in the completion of departmental tasks. Additional duties will include creating processes to support the property's accounting department, training night auditors and other assigned accounting duties. The ideal candidate will be proactive, detailed and highly organized.

ESSENTIAL FUNCTIONS

Complete Income Audit of Daily Revenues, maintain gratuity schedules and distribute Daily Revenue Reports via email.

Support the Financial Controller in ensuring that the approved SOPS and internal controls are in place and are being adhered to by department managers and rank and file associates.

Assist the Financial Controller with bank reconciliations, Balance Sheet reconciliations, and preparation of monthly financial statements.

Bill out and maintain Accounts Receivable.

Handle guest billing issues which includes investigation, communication with guests, and making adjustments where warranted.

Preparation of monthly tax returns for the City and State. Assure receipt of tax exempt certificates for all guests claiming tax exemption.

Investigate and respond to all credit card chargebacks, providing supporting documentation in a timely manner.

Assist the Financial Controller in the preparation of annual budgets.

Assist in the preparation of yearly external audit documentation.

SUPPORTIVE FUNCTIONS

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel :

• Additional duties as necessary and assigned.

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills and abilities :

Requires good communication skills, both verbal and written.

Most tasks are performed in a team environment with the employee acting as a team leader. There is minimal direct supervision.

Must be able to effectively present information and respond to questions from groups to managers, clients, customers and ownership.

Must be able to apply mathematical operations to such tasks as analysis of variance reports, computation of Hotel statistics, Must be able to understand Star Reports, forecasts, etc.

Must be proficient in Microsoft Word, Microsoft Excel, Opera knowledge is preferred.

Must be able to define problems and communicate these to the Financial Controller. Establish facts and draw valid conclusions.

Working knowledge of Generally Accepted Accounting Principles for the Hospitality Industry.

QUALIFICATION STANDARDS

Education

High school or equivalent education required. College Degree, or some College courses, preferably Business courses preferred.

Experience

Two to Four years of prior experience in hospitality accounting.