Accounts Payable

Job Description

Job Description

GENERAL ACCOUNTANT PAYABLE ESSENTIAL FUNCTIONS

• Responsible for the processing, recording, and dispensing of payments for all hotel liabilities
• Match all invoices with purchases orders, receiving documents, packing slips, etc., ensuring that all bills represent authorized, legitimate purchases
• Check all Food & Beverage invoices against the Food & Beverage receiving report. Verify additions and extensions on all invoices
• Properly code and record expenses to the correct cost center / general ledger account and obtain appropriate department head approvals
• Enter all invoices / vouchers into the computer for payment processing in a timely manner with special attention to vendors offering cash discounts.
• Responsible for all hotel disbursements in check form and the protection of unused checks..
• Reconcile vendor statements on a weekly basis and handle vendor and internal inquiries
• Perform General Cashier duties inclusive of house bank maintenance, employee bank maintenance, daily / weekly / monthly audits, over short analysis, and bank deposits
• Reconcile vendor statement on a weekly basis and handle vendor and internal inquiries.
• Vendor maintenance and 1099 Tax reporting

Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.

Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required.

Upon employment, all employees are required to fully comply with hotel rules and regulations for the safe and effective operation of the hotel’s facilities. Employees who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.

SUPPORTIVE FUNCTIONS

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel :

Research cash shortages.

Prepare tickets for cash banquet functions.

Distribute gratuities and cash backs.

Additional duties as necessary and assigned.

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities :

Ability to prepare and analyze data, figures, and transcriptions prepared on and generated by computer.

Must be able to speak, read, write and understand the primary language(s) used in the workplace.

Must be able to read and write to facilitate the communication process.

Requires good communication skills, both verbal and written.

Must possess basic computational ability.

Must possess basic computer skills.

Physical Demands

Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems.

Must be able to sit at a desk for up to 8 hours per day. Walking and standing are occasionally required. Length of time of these tasks may vary from day to day and task to task.

Must be able to lift up to 15 lbs. on a regular and continuing basis.

Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis.

Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity.

Talking and hearing occur continuously in the process of communicating with guests, supervisors and other employees.

Vision occurs continuously with the most common visual functions being those of near vision and depth perception.

Ability to work primarily with fingers to pick, pinch, type and carry out substantial movements (motions) of the wrists and hands as well.

Requires manual dexterity to use and operate all necessary equipment.

Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.

QUALIFICATION STANDARDS

Education

High school or equivalent education required. Bachelor’s Degree preferred.

Experience

One to two years cash handling or accounting experience required.

Licenses or Certificates

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.