Part Time Business Administrator

The Town of Warwick (population 780) was approved as a K-12 school district in December 2022, following several years of planning and reopening in 2023-24. Warwick School District is Massachusetts’s newest public school district with approximately 70 students K-12. Elementary children will attend its K-6 elementary school; students in grades 7-12 will attend another district under a tuition agreement. Our rural elementary school sits on a 25-acre campus that supports environmental education and houses a pavilion for outdoor programs. Our part time Business Administrator (BA)will collaborate with the District personnel and Warwick’s town officials. Most non-educational services are provided by the town, including accounting, payroll, facility management, technology, banking, and treasurer services.. We are seeking a part-time BA to support our small school district by overseeing its financial planning, monitoring its budget (all funds), transactions, and filing all required DESE reports and related grant awards. The BA advises on grant fund usage and accounting, and monitors and authorizes the warrant. The BA advises on grant fund usage and accounting, and monitors and authorizes the warrant. The FY24 approved school district budget is just over $1 million. Additionally, we anticipate approximately $100,000 in grant support. The BA is expected to become familiar with the VADAR accounting program which has been updated to accommodate school district budgeting, revolving funds, grants, warrants, and reporting. Required Qualifications & Qualities: 3-5 years of experience as a School Business Administrator Certified or certifiable as a Massachusetts School Business Administrator Bachelor’s degree required, Master/MBA/ other advanced degree preferred Knowledge of school district End-of-Year and Monthly reporting Knowledge of town governance and it’s financial structure (town meeting is appropriating authority) Eagerness to participate in this innovative school district and desire to work collaboratively with the school committee, district staff, and town officials, and. Positive mindset in working as a team to problem solve unanticipated challenges. Creative thinker in identifying potential new revenue sources. Roles and Responsibilities: . Create and monitor the school district budget Collaborate, as needed, with Town accounting personnel related to school district budget management Collaborate with the School Committee and Superintendent regarding school budgeting and internal practices. Provide regular forecasting, reports, and management advisement on Warwick School District’s all funds budget Ensure financial policies are followed, direct internal procedures, provide guidance for procurement and oversight for purchasing. Monitor contracts, accounts payable, and payroll/contracted services payments. Manage closing of fiscal year and new fiscal year opening processes, including encumbering contractual obligations and advising on available funds. Produce monthly/end-of-year reports. Assist with grant budgets and reporting. If requested, advise on possible partnership or creative arrangements for provision of services and/or new revenue sources, including the 25-acre campus initiative and shared grants and/or services. Advise on financial and budget aspects of specific programs, such as school lunch and transportation, and assure the School Committee and Superintendent have regular reporting on all budgets and funds. Participate in occasional state level training and meetings for School Business Managers. Any other tasks mutually agreed upon This role is budgeted for approximately 12 hours/month. The contracted amount can be a flat rate per month or hourly. Rate will be competitive and based on experience. To apply, please email resume, cover letter and three references. Letters of recommendation are preferred. Provisions can be made for the successful candidate to work remotely. Send to Dr. Carole Learned-Miller at superintendent@warwick-k12.us. This position requires a successful state and federal background check according to school committee policy. The Warwick School Committee is committed to nondiscrimination in recruitment, selection, hiring, pay, promotion, retention or other personnel actions affecting employees or candidates for employment. Therefore, the Warwick Public Schools is an Equal Opportunity Employer that provides equal employment opportunities to all employees and applicants for employment without regard to (and prohibits discrimination and harassment based on) any characteristic protected by Federal, State or Local law, including but not limited to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, marital status, familial status, homelessness, ancestry, ethnic background, pregnancy or pregnancy related condition. Personnel decisions are based on merit and the ability to effectively perform the essential functions of the job, with or without reasonable accommodation.

Salary : $100,000