Administrative Assistant II

Job Description :

Provides administrative support to facilitate the work of the Parent Giving and Annual Giving teams.

To achieve our mission as a liberal arts college, we continually strive to foster an inclusive campus community, which recognizes the value of all persons regardless of identity. Our department is committed to contributing to an educational environment that is rich in cultural, social, and intellectual diversity.

Essential Functions :

• Answers phones, greets visitors, opens and distributes mail, complies with requests for information, forms, etc. Provides verbal and / or written responses to inquiries from parents, the public, employees, vendors, etc., regarding a variety of questions.
• Assists with communications and outreach to internal and external audiences, including database updates and coordinating mailings / mail merges.
• Monitors Annual Fund email account by responding to daily inquiries and escalating customer’s needs to the appropriate Annual Giving members.
• Coordinates and provides database-driven reports for timely review and analysis by staff members.
• Prepares reports, presentations, mailings, etc. (including using Raiser Edge reports, word processing, electronic mail, desktop publishing, etc.), and / or modifies, maintains, or creates spreadsheets and databases for analyzing or managing data. May perform calculations and computations, including basic statistical and / or data analysis and account reconciliation.
• Notifies colleagues of deadlines and coordinates class and room schedules.
• Where appropriate, prepares and drafts correspondence on behalf of department, prepares documents or reports and / or researches administrative issues and provides analysis or summary. Produces correspondence following standard letter writing etiquette, reviewing drafts for grammar, spelling, punctuation and content.
• Maintains calendar(s) for assigned staff, as needed prioritizing and arranging meetings, conferences and appointments; arranges necessary travel reservations and itineraries; anticipates and prepares background materials needed. Manages all receipts, expenses and business office travel documents.
• Prepares reports, presentations, mailings, etc. (including using word processing, electronic mail, desktop publishing, etc.), and / or modifies, maintains, or creates spreadsheets and databases for analyzing or managing data. May perform calculations and computations, including basic statistical and / or data analysis and account reconciliation.
• Where appropriate, prepares and drafts correspondence on behalf of the department, prepares documents or reports and / or researches administrative issues, and provides analysis or summary. Produces correspondence following standard letter writing etiquette, reviewing drafts for grammar, spelling, punctuation, and content.
• Schedules departmental functions and coordinates refreshments or food where necessary. Works with University Catering and outside vendors and plans set up with University Facilities.
• Plan, organize, and support events and programs, ensuring smooth execution and logistics.
• Organizes and plans conference and group meetings, and arranges travel and hotel accommodations.
• Support event management as needed for Annual Fund events.

Work Schedule : 8 : 30 a.m. - 4 : 30 p.m. This position works 35 hours per week.

Minimum Qualifications :

Application Instructions :  Review of applications will begin immediately and continue until the position is filled. A resume and cover letter is required . Upload documents to the Resume / CV upload section of the application. You will be asked to provide names and contact information for three professional references.

Position Type :

Non-Exempt, Full Time, Benefit Eligible

Minimum Pay :

21.32 - Pay Commensurate with Experience

Salary : $21