Music Administrator - Part-time

The Washington Commanders are excited to announce an opening for a Part-Time Music Administrator at Northwest Stadium. In this pivotal role, the Music Administrator will oversee the daily operations of the Commanders' Music Department, ensuring smooth coordination and execution of all related activities. This position requires flexibility, as the Music Administrator will be needed during daytime hours, weekends, and evenings, with an increased presence during game weeks, special events, and summer rehearsals. If you are passionate about music, events, and operations, and thrive in a dynamic and fast-paced environment, we’d love to hear from you!

Responsibilities

• Oversee the onboarding process for new musicians.
• Track and manage musician attendance at rehearsals, performances, and meetings.
• Address and resolve any conflicts within the music staff.
• Ensure accurate payroll processing for all musicians.
• Provide staff leadership in collaboration with the Music Director, including the coordination of staff meetings.
• Manage inquiries related to events and performances.
• Provide quotes and negotiate contracts for special events.
• Handle the staffing of events and create detailed schedules.
• Communicate event logistics to clients, staff, and musicians.
• Develop and manage event budgets, projections, and estimates.
• Track spending and manage financial documentation, including credit card purchases and expense coding.
• Schedule and coordinate rehearsal sessions, ensuring the District Heights Rehearsal Venue is properly secured.
• Facilitate clear communication with staff and musicians regarding rehearsal details.
• Print and distribute music materials to all relevant parties.
• Oversee media, publicity, and promotion efforts related to music events and activities.
• Manage outreach and partnership efforts to foster collaboration and growth.
• Handle the ordering and distribution of equipment needed for performances.
• Coordinate with the Commanders non-music staff to ensure seamless event execution.
• Distribute performance schedules and set lists to musicians.
• Oversee credential distribution for staff and musicians.
• Manage food and catering arrangements for events.
• Plan and coordinate auditions for new musicians, ensuring all logistical details are managed effectively.
  
  

Requirements

• High School graduate or GED equivalent required
• Valid state driver's license required
• Must be proficient with computers and Microsoft Office programs
• Must be at least 18 years old
• Willingness to learn is required
• Possess a professional attitude that is customer service oriented
• Effective writing, telephone, and verbal communication skills
• Good judgment and detail-oriented
• Ability to work flexible hours including evenings, weekends, and holidays as needed.
  
  

Preferred

• Bachelor’s Degree in Music, Arts Administration, Business Administration, or related field is preferred.
• Previous experience with Marching Band or a Musical Organization is a plus.
• Knowledge of Instrumental Music.
• Hourly Rate: $38.00
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.